Buying Administrator

A leading company in the engineering sector is seeking a detail-oriented Buying Administrator to join their procurement team. This role is ideal for a proactive professional with strong procurement administration experience who thrives in a fast-paced, operational environment. Working closely with the buying manager, the successful candidate will play a key role in the day-to-day running of buying operations, ensuring the timely sourcing, purchasing, and delivery of stock and assets required for both internal operations and client projects.

• Prepare and process purchase orders based on approved quotations and departmental requisitions
• Monitor and follow up on purchase orders to ensure suppliers meet confirmed delivery dates
• Arrange daily collections or deliveries from suppliers and coordinate with logistics where required
• Ensure procurement documentation is accurate and complete prior to goods receipt and submission to Accounts

• Source materials and services from suppliers while negotiating pricing, quality, delivery, and payment terms
• Prepare and issue RFIs, RFQs, and RFTs
• Analyse supplier quotations and make informed procurement recommendations
• Maintain and strengthen supplier relationships while supporting BBBEE compliance objectives
• Conduct supplier audits and compile supplier performance reports with improvement recommendations
• Identify and onboard new vendors and maintain relationships with buying houses

• Provide procurement administration support to operational teams and project departments
• Maintain supplier agreements, contracts, and procurement records
• Onboard new suppliers within the procurement system
• Maintain and update material standards, including exchange rate and raw material trend tracking
• Provide component samples for development and quality approval when required

• Work closely with the stores department to monitor stock levels and prevent shortages
• Ensure logistics arrangements support operational requirements and project delivery timelines

• Ensure adherence to procurement policies, company safety regulations, and relevant legislation
• Maintain accurate documentation for all procurement transactions
• Compile and submit weekly and monthly procurement reports
• Maintain effective record management and housekeeping practices

• Grade 12
• Diploma (NQF
  6) in procurement, supply chain, logistics or related field

• Minimum 3 years’ experience in a similar procurement or buying administration role
• 3 years’ experience in imports and exports
• Experience with in an engineering, manufacturing, or technical environment will be advantageous

• Strong procurement and supplier negotiation skills
• Proficiency in ERP systems (SAP experience advantageous)
• MS Office (Word, Excel, PowerPoint – intermediate level)
• Experience with CRM systems
• Administrative and analytical skills
• Invoice processing and procurement documentation management
• Reporting and data analysis
• Ability to analyse supplier quotations and procurement data

• Logistics and stock control
• Freight, letters of credit, and Incoterms
• Tender processes
• Procurement policies and procedures
• Health and safety compliance

• Strong attention to detail and accuracy
• Self-motivated and disciplined
• Results-driven with strong organisational skills
• Professional and proactive approach
• Team player with strong communication skills
• Ability to work under pressure and manage multiple priorities