Supply Chain & Facilities Manager

We are seeking an organised, proactive Supply Chain & Facilities Manager to own the flow of goods, orders, and facility services across the business.

This role sits at the centre of our R&D and Production operations, keeping both departments stocked and running, managing incoming and outgoing orders end-to-end, and ensuring our facility is well maintained. Working closely with Finance, the successful candidate will maintain accurate procurement records and inventory data, and act as a reliable point of coordination between suppliers, couriers, service providers, and internal teams.

Key Responsibilities

Procurement & Purchasing

• Order chemicals, reagents, consumables, kits, and small assets for both the R&D and Production departments.
• Source suppliers, request and compare quotes, and place purchase orders to secure the best value, quality, and lead times.
• Track and maintain the full administration of procurement, including purchase orders, supplier records, delivery timelines, and stock replenishment.
• Follow up on outstanding orders and resolve delivery, quality, or invoicing discrepancies with suppliers.

Finance Coordination

• Work closely with the Finance Department to maintain accurate order audit trails and support accounts consolidation.
• Reconcile purchase orders, delivery notes, and invoices, and ensure supporting documentation is complete and correctly filed.
• Support budget tracking and flag cost or spend trends where relevant.
• Receive and process incoming sales and service orders, notifying the relevant team members promptly.
• Track internal production and fulfilment progress against each order to ensure timelines are met.
• Coordinate and handle dispatching, keeping customers and internal stakeholders informed of order status.

Dispatch & Logistics:
Outgoing Orders

• Manage outgoing orders and parcels for both local and international dispatches.
• Organise couriers, packaging, labelling, and shipping documentation, ensuring items are packed appropriately and safely.
• Ensure compliance with relevant shipping, customs, and dangerous-goods requirements for international consignments.

Facilities & Maintenance

• Organise and book maintenance services required at the facility, and schedule routine and preventative servicing.
• Liaise with contractors and service providers, and maintain a record of maintenance activity, warranties, and service agreements.
• Ensure the facility remains safe, functional, and well stocked with general operational supplies.

Inventory & Stock Management

• Ensure stock records are accurate and up to date across all departments.
• Conduct regular stock takes, manage requisitions, and control stock movement between departments.
• Maintain inventory management systems, monitor minimum stock levels, and reorder points to prevent shortages or overstocking.
• Oversee correct storage, handling, and shelf-life management of chemicals, reagents, and consumables.

Requirements

• Minimum Bachelor's Degree: required for consideration.
• Supply Chain qualification: a degree or certified course in Supply Chain Management.
• Experience: minimum 1 year working experience in Supply Chain Management (preferred).
• Skills: notable organisational and interpersonal / social skills, with strong attention to detail.
• Strongly preferred: a relevant Science degree or background. Candidates with a scientific qualification (e.g. Biochemistry, Chemistry, Biotechnology, Microbiology, or a related field) will be given strong preference, given the technical nature of the products and consumables handled.
• Own laptop and own transport: required.
• Location: full-time onsite position in Macassar, Cape Town.

Terms & Remuneration

• Starting salary: R20 000 gross per month, excluding PAYE and mandatory deductions required by law.
• Probation: 3-month probation period; 10% salary increase upon successful probation period.