Procurement & Logistics Administrator

Howick, South Africa | Posted on 25/08/2026

Ready to keep products, numbers & logistics moving?

We’re looking for a Procurement & Logistics Administrator who can bring organisation, accuracy and energy to afast-moving supply chain environment.

This is more than a traditional admin role. You’ll be at thecentre of procurement, stock, logistics, reporting and business systems,helping ensure the right products arrive at the right place, at the right timeand that management has the right data to make smart decisions.

If you love spreadsheets, solving problems, keepingsuppliers on their toes and making sure nothing falls through the cracks, thiscould be your next big opportunity!

• Raise,issue and track purchase orders for raw materials, packaging and processing consumables.
• Ensureraw materials are procured according to forecast, budget and production requirements.
• Assist with sourcing and evaluating new suppliers.
• Liaise with suppliers and growers regarding pricing, availability and delivery schedules.
• Comparesupplier and freight costs and identify opportunities to save money.
• Maintain the approved supplier database and records.

• Monitorpackaging and consumable stock levels and identify upcoming shortages.
• Keepprocurement and inventory records accurate and up to date.
• Trackstock integrity, shelf life and stock variances.
• Help ensure warehouse targets and good warehouse practices are maintained.

• Coordinateinbound and outbound shipments.
• Scheduletransporters, freight forwarders and container bookings.
• Trackshipments and proactively communicate delays or potential problems.
• Assist with customs clearance and cross-border logistics.
• Keepfreight costs within agreed targets.

• Prepare and check export and shipping documentation, including:
• Certificates of Origin
• Phytosanitarycertificates
• Keepprocurement and logistics records organised, accurate and audit-ready.
• Ensurerelevant statutory and industry reporting requirements are maintained.

• Ensure operational, procurement, sales and financial data is accurate and available when needed.
• Maintain and improve the Custom App data ecosystem.
• Ensurebusiness information is captured correctly and stored securely.
• Produce accurate reports for Directors and senior management.
• Helpturn data into meaningful information that supports faster, smarterbusiness decisions.
• Report monthly on material budget overs and unders.

• Assist with budgets relating to Cost of Sales, transport, consumables and centraloverheads.
• Ensure delivery notes, goods-received notes and supplier invoices are accuratelyreconciled with Finance.
• Identify potential cost-saving opportunities across procurement and logistics.

• Matric/ Grade 12.
• Atleast 2 years' experience in procurement, logistics, supply chainadministration or a similar role.
• Atleast 2 years' experience in business data management and analysis.
• Excellent attention to detail and record-keeping skills.
• Strong organisational and multitasking abilities.
• Confidentcommunication skills when dealing with suppliers, transporters and internal teams.
• Aproactive, problem-solving attitude.
• Comfortablelearning and working with ERP, inventory and business systems.
• Experience using AI tools.

• Diplomaor qualification in Supply Chain, Logistics or Procurement.
• Experience in food processing, agriculture or export environments.
• Knowledge of export documentation and customs processes.
• Experience working with stock/inventory management systems.

• A valid driver's licence and own transport are preferred.
• Youshould be willing to work occasional extended hours when production orshipment deadlines require it.
• You’llwork closely with Production, Finance, Warehouse/Stores, Sales,Directors and the General Manager, as well as external suppliers,growers, transporters, freight forwarders, customs agents and softwareproviders.