Procurement Adminstrator

We are seeking a skilled Procurement Administrator to efficiently manage and coordinate the company’s procurement processes by ensuring the timely sourcing, ordering, and receipt of goods and services. The role will be responsible for the accurate processing of purchase orders and GRVs, obtaining competitive supplier pricing and quotations, and maintaining strong, professional supplier relationships. Ensure procurement activities comply with company policies, procedures, internal controls and applicable regulatory requirements.

The position will also provide general administrative support to the Finance Department.

Process purchase requisitions and generate purchase orders in accordance with company policies and procedures.

Source and compare supplier pricing, quotations, lead times and terms to support cost-effective purchasing decisions.

Raise purchase orders with local and foreign OEM suppliers and process GRVs, including GRVs at landed cost where applicable.

Track orders and follow up with suppliers to ensure timely delivery of goods.

Maintain accurate supplier records, contracts, pricing information and procurement documentation.

Assist with supplier onboarding, including documentation and compliance checks.

Build and maintain strong, professional supplier relationships.

Process GRVs for administrative and monthly orders.

Reconcile supplier invoices against purchase orders and delivery documentation, resolving discrepancies.

Maintain accurate procurement and purchasing records.

Assist with reports relating to procurement spend, supplier performance and inventory levels.

Ensure procurement activities comply with company policies, procedures and relevant regulations.

Provide general administrative support to the Financial Manager and Financial Director.

Identify and report safety deviations, potential hazards and unsafe conditions within the work area.

Report all incidents to the relevant Manager immediately, and no later than the end of the shift.

Promote and maintain a safe, healthy and compliant working environment.

Grade 12 / Matric certificate. Grade 12 Certificate

3 Years’ experience in procurement and administrative role

Experience processing foreign/import orders (including freight, duties, and other import charges)

Strong operational knowledge of Excel, Syrinx, Word