Quality Assurance In-bound Material Co-Ordinator

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Job

City:
Canelands, Kwa Zulu-Natal, South Africa

Department:
Quality Management

Function:
Manufacturing

Employee Type:
Permanent Full Time

Seniority Level: Entry level

Job Title QA Inbound Material co-ordinator

Reporting To Quality and Risk Management Officer

Skip Level Reporting Head of Manufacturing, Africa

Function Quality Assurance

ABOUT UPL:

UPL is focused on emerging as a premier global provider of total crop solutions designed to secure the world’s long-term food supply. Winning farmer's hearts across the globe, while leading the way with innovative products and services that make agriculture sustainable, UPL is the fastest-growing company in the industry. Our successes in the field add up to powerful financials. UPL delivers results from protecting crops that translate into attractive investor value.

Based on the recognition that humankind is one community, UPL’s overarching commitment is to improve areas of its presence, workplace, and customer engagement.

Our purpose is ‘Open Ag’. An agriculture network that feeds sustainable growth for all. No limits, no borders.

We are one team, for maximum impact. One team with shared goals. We have a laser-like focus on what our customers need and want, on anticipating their future needs, and on how we can create innovative solutions and experiences for them. We think outside the box and go beyond our comfort zone. We believe in agility, we mix the power of speed, with structure from process.

And wherever we can, we always believe in having fun

Role Summary

The QA Inbound Material Coordinator is responsible for ensuring that all inbound raw materials and rework products procured for production conform to established specifications and quality standards. The role supports the integrity of the supply chain by managing the receipt, testing, disposition, and documentation of inbound materials. It also extends to troubleshooting product failures, supporting non-conformance management, and providing broader quality assurance support across the manufacturing function.

• Conduct physical counts of incoming materials to ensure accuracy and completeness.
• Properly mark the materials with clear identification, description and relevant codes.
• Ensure correct allocation of materials to their designated storage areas or recipients based on inventory requirements
• Update the inventory master list in real time to reflect new arrivals and ensure all records are accurate and up to date.
• Properly store materials or packages in accordance with specified requirements
• Facilitate the resolution on any discrepancies between what was requested and received.

• Conduct physicochemical analysis on all inbound raw materials, including buy-out, Active Ingredient (AI), and Formulation Inert (FI) materials.
• Where prior physical testing has not been conducted, validate Certificates of Analysis (COAs) against UPL specifications and record findings in the relevant tracking database.
• Raise non-conformances with suppliers and on internal platforms when raw materials do not meet UPL specifications and follow up to ensure timely resolution .
• Test and validate expired products or raw materials to assess suitability for shelf-life extension or rework, and document outcomes clearly.
• Physically place disposition sheets onto materials in the warehouse, moving between storage locations and handling bulk containers as part of the material release and hold process.
• Regularly review physical material specifications to ensure alignment with processing equipment capabilities

• Assist in maintaining accurate inventory levels by performing periodic counts and reconciling discrepancies
  - Perform a monthly cycle count for Z006
• Support the Inventory Coordinator in managing inventory control systems, ensuring materials are stored correctly and accessible when needed.
• Monitor rework material usage to ensure inventory levels are consistent with project requirements, anticipating future rework material needs as per rework plan created in consultation with Planning…