Transportation Administrative Assistant

VACANCY ANNOUNCEMENT MANITOU SPRINGS SCHOOL DISTRICT 14 MANITOU SPRINGS, COLORADO POSITION: TRANSPORTATION ADMINISTRATIVE ASSISTANT

LOCATION:

MANITOU SPRINGS SCHOOL DISTRICT

405 EL MONTE PLACE
MANITOU SPRINGS, CO 80829

• Fingerprint/background check required.
• CPR and First Aid certifications required.
• High school diploma or GED required; associate degree or coursework in business administration or a related field preferred.
• Minimum of 2 years of administrative experience, preferably in a transportation or logistics setting.
• Ability to work both independently and collaboratively within a team.
• Valid Colorado Commercial Driver's License (CDL) with Passenger (P) and School Bus (S) endorsements, or ability to obtain.
• Ability to pass a background check, drug test, and physical examination.
• Strong time management and multitasking skills.

DIRECTOR OF TRANSPORTATION

The following statements of essential functions and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. Actual duties and responsibilities may vary depending on building assignment and other factors determined with supervisor and/or building principal.

• Provide administrative assistance to the Transportation Director and department staff.
• Answer and direct phone calls, respond to emails, and handle inquiries from staff, parents, and the public.
• Maintain the department's filing system, including student transportation records, driver certifications, and vehicle maintenance logs.
• Assist with scheduling and coordinating student transportation routes, field trips, and extracurricular activity transportation.
• Prepare and distribute transportation-related documents, including schedules, reports, and communications to staff and parents.
• Track and order office supplies and transportation-related materials as needed.
• Assist with daily routing and dispatching of buses and transportation staff.
• Update and maintain route information and schedules in transportation software systems.
• Coordinate vehicle and equipment maintenance schedules, ensuring timely inspections and repairs.
• Support the recruitment, training, and scheduling of bus drivers and transportation personnel.
• Monitor and maintain records of driver certifications, medical exams, and continuing education requirements to ensure compliance with district and state regulations.
• Act as the primary point of contact for parents, school staff, and drivers regarding transportation inquiries and issues.
• Assist in handling parent or staff concerns and complaints, working with the Transportation Director to resolve conflicts.
• Communicate delays, changes, or cancellations in transportation services to appropriate parties in a timely manner.
• Assist with processing transportation department payroll, tracking driver hours, and recording overtime as needed.
• Maintain accurate records of transportation expenses, including fuel usage, vehicle maintenance costs, and bus repair records.
• Assist in preparing and submitting reports related to transportation performance, ridership, fuel consumption, and vehicle utilization.
• Support the preparation of annual transportation budgets and financial reports.
• Other duties as assigned.

• Office setting within the transportation facility.
• Travel between district schools and transportation sites may be required.

210 day calendar, 6 hours per day

Non-Exempt Classified

See salary schedule (on website)

Please submit an online application packet. Applications available d14.org

In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, Manitou Springs School District 14 does not…