Air Import Controller Job Kempton Park South Africa,Transportation

Location: Kempton Park

Air Import Controller

To expedite and control client air freight and clearing
Key Performance Areas

Indent follow-up

Liaison with overseas branches and agents

Profit share with overseas offices and agents

Customer service

Daily tracking of shipments

Preparing informative and accurate status reports for all customers

Submitting correct documents to the Customs department for clearing

Monitoring customs releases and following through on all Customs stops, queries and other governmental stops / detentions

Finalising releases with other forwarders / hand-over agents

Following up on all deliveries with cartage contractors

Accurate invoicing of shipments and updating Cost Control

Quotations

Main Responsibilities Invoicing and Job Costing

Produces invoices and job costing accurately and timeously and maintains the computer database to ensure rates are up to date and correct
Accurately enters items that are not computer generated
Scans every file thoroughly to ensure that all disbursement items are invoiced
Monitors other forwarding agent / airline charges and advises management when charges should be adjusted
Ensures that creditor invoices are invoiced accurately
Books all debtor invoices and passes them on to the accounts department for payment
Checks file covers for special charges
Checks every file to determine whether any potential disbursements are likely to arise after invoicing and obtains direction from management on how to deal with these
Adheres to company policies and procedures on credit notes and cash sales or COD shipments
Ensures that documents are placed in the correct order and position before passing the file to management for closing
Ensures that proof of deliveries are received and passed on to the Forwarding department on door-to-door shipments

Departmental Job Procedures and Work Process Flow

Follow up on customer indents
Split documents and register files on Cargo Wise1
Monitor Customs releases
Obtain charges from forwarding companies, airlines and hand-over agents and check that correct rates have been billed
Track shipments through to delivery
Ensure accurate invoicing and early delivery of documents to clients
Ensure documents are placed in the correct order and position before passing the file to management for closing
Ensure proof of deliveries are received and passed on to the Forwarding department on door-to-door shipments
Audit and quality check files before closing
Ensure closed files are placed in the filing cabinets in the correct order
Move files to the archives as and when space limitations make it necessary

Health and Safety

Comply with all health and safety procedures and regulations stipulated in the Occupational Health and Safety Act No. 85 of 1993

Quality Standards

Training

Participate in the company learner programme and assist new staff with training where necessary