Accounts Payable Assistant

Join a dynamic team and be part of a network of 90 spectacular properties, and 34 more in the pipeline, in 30 countries around the globe. Our properties are located from the beaches of Hawaii to the unspoiled national parks of Canada, to the heart of London, to the deserts of the United Arab Emirates.

Are you ready to join a team that thrives on excellence and embraces limitless potential? Fairmont Southampton, Bermuda’s largest resort, invites exceptional individuals to be part of our award-winning team and shape the future of hospitality.

Following a multi-million-dollar renovation, our 593-room resort is Bermuda's largest, featuring nine restaurants, a 30,000-square-foot spa, an 18-hole par three golf course and a captivating Beach Club. Opportunities for growth and success are boundless.

Our culture emphasizes respect, teamwork, and professionalism, supported by comprehensive benefits. Join our diverse and inclusive team, where your unique talents and perspectives are celebrated. Dare to go beyond the ordinary, unlock your potential and make a lasting impact at Fairmont Southampton. Together, let's create memories that exceed expectations. #Be Limitless

At Fairmont, we want to bring out your highest potential. Shortly after applying, you will receive an email from our partner Assess First prompting you to create a profile and complete a questionnaire. This is a mandatory step for your candidacy to be considered as it enables us to explore your compatibility with this role and our culture of luxury excellence.

We invite you to join the world of luxury hospitality at Fairmont Southampton as our new Accounts Payable Assistant. The Accounts Payable Assistant reports to the Assistant Director, Finance & Business Support and is responsible for supporting the accurate and timely processing of the hotel's accounts payable functions. This includes receiving and verifying invoices, ensuring appropriate approvals and supporting documentation are obtained, processing supplier payments, maintaining accurate vendor records, and assisting with account reconciliations and month-end closing procedures.

The Accounts Payable Assistant works closely with Purchasing, Receiving, department heads, and suppliers to ensure that the hotel's payment processes are efficient, accurate, and compliant with Accor and Fairmont standards.

• Receive, review, code, and process supplier invoices accurately and in a timely manner.
• Verify invoices against purchase orders, receiving records, contracts, and other supporting documentation.
• Ensure invoices have the appropriate departmental approvals prior to processing and payment.
• Accurately enter invoices into the hotel's accounting system, ensuring the correct general ledger account, department, and tax codes are applied.
• Maintain organized and complete records of invoices, payment documentation, and supplier correspondence.
• Process employee expense claims, check requests, and other approved payment documentation as required.

• Respond to supplier inquiries regarding invoices, account balances, payment status, and discrepancies in a professional and timely manner.
• Liaise with Purchasing, Receiving, and operational departments to resolve invoice and purchase order discrepancies.
• Maintain accurate supplier account information and assist with vendor statement reconciliations.
• Investigate and resolve duplicate invoices, incorrect charges, missing documentation, and other payment discrepancies.
• Develop and maintain positive working relationships with suppliers and internal stakeholders.

• Reconcile…