Executive Administrator; Term Time

Care to Join Us?

We currently have an exciting opportunity for a passionate, dedicated and skilled Executive Administrator. The position is based at Southampton College with the ability to work across the site when required. The information below provides more detail about the role.

We offer great benefits including:

• Generous employer pension contribution
• Regular training and development.

• To manage the Executive Administration inbox and corresponding admin, including events being sent to staff through the diary for group related meetings and events and appropriate actioning of tasks.
• To manage the Feedback inbox and ensure appropriate tracking and monitoring of compliments and complaints, ensure corresponding admin is completed to a high standard and ensuring policies and procedures are followed correctly.
• To maintain the College Intranet sites that are owned by the Executive Administration team, creating and publishing group news posts to support the operational and strategic functions of the group.
• Provide general administration to the Executive Team including but not limited to: printing, filing, room bookings, external lettings, meeting set up etc. Support the team with additional administration items where required.
• Liaise with managers to ensure all information is reflected in the Executive Administration diary and other diaries;
  Fire and Lockdown Drills, Building works, Events, VIP guests etc.
• Prepare agendas, Terms of Reference and papers ahead of committee meetings and minute assigned meetings across the group. Distribute the minutes and actions to the committee and track the progress against these.
• Own the process for Student Disciplinary matters and corresponding admin, with a high level of customer service and support.
• Network with colleagues across the group to source accurate information and support the development of processes in place.
• Assist with external event prep, set up and tasks, support group events such as open events, enrolment, exams periods etc. Join task group meetings in the lead up to events for information and providing support.

• Excellent IT skills with competency in Microsoft Packages.
• Good time management and the ability to work under pressure and meet deadlines.
• Highly organised and motivated individual.
• Ability to work individually and effectively as part of a wider College team.
• Experience of working in an administrative role and office.

• Minimum GCSE grade 4 / C in English & Maths or equivalent.
• Business Administration qualification desirable.

• Ability to be flexible with working locations and work across the college group.
• Self‑motivated and ability to manage own time effectively to complete designated tasks.
• Professionalism: timely and punctual, take responsibility, well organised, reliable and trusted, consistent, humility and care of self and others.
• Excellent communication skills.

The South Hampshire College Group (SHCG) is a dynamic, purpose driven Further Education organisation with a commitment to Creating Better Futures for learners, employers and communities within South Hampshire and beyond. We pride ourselves on living our values – Collaborative, Inclusive and Aspirational. We also understand the difference exceptional employees can make to us delivering outstanding results and we are always seeking to attract talent who can add value and who will be proud to be part of our growing organisation.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.