Executive Assistant

Overview

Great Benefits £42,

Who are Benifex? 💚💜 We are a fast-moving technology company, and one of the most successful providers of online reward and benefits solutions in the world. We believe that everyone deserves an exceptional experience at work, every day, and build workplace technology that makes this happen. Benifex’s mission is to build remarkable experiences that employees love. Today Benifex supports more than five million employees in over 3,000 organisations across more than 100 countries.

To help us on our quest to be the best,
we need brilliant people on board and that’s where you come in. 🚀

Why should you apply? 🌟

• Impact: we are going through a huge amount of growth as a business and you will be the key support function for leadership as we scale
• Autonomy: the EA role comes with a large amount of freedom to dictate how your work is accomplished and you will be trusted with dictating how you approach things
• Partnership: you'll be a trusted business partner for three senior leaders, including our new CEO, Mathieu
• Sunday Times Best Place to Work 2025 and Technology award winner
• Work for a profitable, fast-growing market leader in the online reward and benefits space

Please note we are unable to offer visa sponsorship and require people to be based in the UK for this position.

Role Overview 🚀

This role requires two days a week in our Southampton office. The Executive Assistant will play a pivotal role in supporting multiple senior leaders - including the CEO, CPO, and other members of the leadership team - by providing proactive diary management, coordinating complex travel, and delivering high-quality administrative support.

The role requires someone who can operate with autonomy, discretion, and professionalism while managing a varied workload spanning meeting preparation, presentation and project support, facilities coordination, and general office administration. With significant visibility across the organisation, the EA will act as a key liaison for internal and external stakeholders, building strong relationships with senior leaders, customers, and Group colleagues.

• Proactive diary management for multiple Executives, to maximise efficiency
• Arranging complex travel
• Support the Executive team with wide-ranging administrative tasks
• Book meeting spaces as required & support with company events
• Develop and maintain internal & external relationships
• Project & presentation support
• Support with general office tasks/events as required
• Provide AL cover for the team
• Attend UK based in person company updates
• Expense management (Concur)
• Adhoc admin tasks
• Facilities support (contractor liaison, general queries, upkeep, etc)
• Team management

• Previous experience working as a PA/EA
• Good knowledge of Microsoft 365
• Ability to handle confidential information in a discreet and professional manner
• Excellent communication skills
• A team player
• Exceptional attention to detail
• Confidence in managing a busy workload
• Proactive and the ability to work on your own initiative
• People management experience (desirable)

Even if you don't meet all of the requirements for this role, we encourage you to apply! We are looking for talented and passionate individuals who are eager to learn and grow. We also offer a variety of other roles, so please check out our careers page to see if there is something else that might be a good fit for you.

Benifex understands the need to have a fast and efficient process, the below will all be completed in the shortest time possible.

• Initial informal call with the Talent team
• Online tests in numeracy and logical reasoning
• Interview with the hiring manager and a member of the team
• Interview with the Chief People Officer
• Interview with the Chief Executive Officer

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We are committed to creating a diverse and inclusive workplace where everyone feels welcome and respected. We believe that diversity and inclusion are essential to our success, and we are proud to be an equal opportunity employer.

We are a proud member of the Disability Confident employer scheme.

If you require any reasonable adjustments at any stage during the recruitment process, please let us know with your application.