Divisional Governance Administrator

Divisional Governance Administrator

The closing date is 25 February 2026

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for the detailed job description of the role.

An exciting opportunity is available for a skilled and experienced administrator to join UHS within the Division C Governance team.

The successful candidate will be essential in supporting the division's governance agenda, which promotes safe, effective care and a positive patient experience. You will have excellent attention to detail, strong IT skills and a friendly 'can do' approach.

Division C encompasses a vast number of diverse services including Children's Hospital, Women and Newborn, Radiology, Pathology, Clinical Support Services and Trust outpatients.

The Governance team are central to these services and comprise a small team of 6 who embrace the core trust values, interlinking with the wider Trust and corporate functions, building relationships with staff at all levels and professions.

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognising that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Key Responsibilities:

• Provide administrative support to governance and risk meetings, including preparation of agendas and papers, circulating these in advance, coordinating attendance, taking minutes and updating action logs.
• Provide administrative support to the Governance Managers and governance team.
• Act as point of contact for the team monitoring and managing the divisional email account and support with the drafting and preparation of documents and correspondence.
• Use organisational skills to support the team to ensure deadlines are met in relation to patient safety investigations, complaints, inquests and safety alerts.

What we are looking for:

A self-driven individual who can work independently using their own initiative, but can also work collaboratively as part of the governance team.

Care about people and be passionate about putting patients first.

Excellent IT and organisational skills with attention to detail. Strong communication skills both verbally and in writing are essential to this role.

Experienced in taking minutes, recording and monitoring actions and able to appropriately manage sensitive and confidential information.

• Minimum: educated to GCSE (or equivalent) standard, with an A-C grade in English.
• Experience as a secretary or administrative assistant in a customer-focused environment.
• Previous experience working in a busy hospital environment. Minute-taking experience, HR or recruitment experience.
• Experience of the NHS.

• Patients First
• Always Improving
• Working Together

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University Hospital Southampton NHS Trust

£24,937 to £26,598 a year per annum - pro rata