Pre-Contract Administrator

Job

Location:

Southampton, Hampshire House

Position Category:
Administration/Business Support

Position Type:
Employee Fixed Term (6 months)

To provide administration support against defined procedures with some discretion over priorities of workload. Undertakes a range of administrative activities and resolves queries for internal/external clients.

• The opportunity to work for an organization that has a deep sense of purpose, is values‑led and helps colleagues to develop professionally and personally through our range of people development programmes
• Fixed‑term contract for 6 months

• To support Pre‑Contract team to meet the business objectives and KPIs for the Global TSO.
• Prioritise and process documentation/data/information in accordance with local business requirements and agreed deadlines.
• Data filing/entry in accordance with defined procedures.
• Deal with complex queries and build relationships with internal/external clients, as appropriate.
• To coach other team members, as appropriate, to ensure effective knowledge transfer and application.
• Conduct all activities in line with internal procedures, contractual requirements, cost structures and budget constraints.
• Book jobs into job management system.
• Create Contract Generation for clients and internal colleagues.
• Support in mailbox categorization and distribution of tasks.
• Creation of sales quotes and contracts for clients.

• Good knowledge of Microsoft packages;
  Excel, Word & Outlook (at a minimum).
• Effective communication and teamwork abilities.
• Proficiency in the English language commensurate with the work.
• SAP knowledge, in particular Business by Design.

• Is keen to take accountability and ownership for delivering customer needs.
• Is able to self‑manage and prioritise tasks toward meeting goals.
• Is effective at solving problems, troubleshooting and making timely decisions.
• Is resourceful and willing to take initiatives.
• Communicates in a structured way and has the ability to present technical ideas in user‑friendly language.
• Displays a team spirit, particularly in a multicultural environment.
• Responds positively to learning opportunities and is comfortable stepping out of own comfort zone.

As a Disability Confident Committed Employer, we have committed to:

• ensure our recruitment process is inclusive and accessible.
• communicating and promoting vacancies, offering an interview to disabled people who meet the minimum criteria for the job.
• anticipating and providing reasonable adjustments as required.
• supporting any existing employee who acquires a disability or long‑term health condition, enabling them to stay in work.
• at least one activity that will make a difference for disabled people.