Office Svcs Assoc

Office Svcs Assoc (OG0020).docx CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for an Office Services Assoc

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We deliver facilities solutions to Exxon Mobil globally and in the UK this includes the five fuel terminals. The Midstream Operations Support will be part of a team delivering services for UK Midstream. The day to day tasks will include interaction with our clients' workforce, working with Health, Safety & controls processes, organising, collecting and recording data within the clients' systems, being an Ergonomic Lead and completing a varied range ofduties.

The Midstream Operations Support will be responsible for ensuring the quality of the services covered in this role are provided to the highest quality and to continually improve to exceed customer expectations.

What You'll Do:

· Assign general clerical duties. This includes tracking packages, posting mail, arranging messenger services, and providing notary services.

· Confirm on-site meeting coordination. This includes verifying conference room reservations, confirming equipment is ordered, and coordinating catering needs.

Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.

· Establish and maintain record-keeping and filing systems.

· Complete expense reports and handles reconciliation of receipts for a designated work group.

· Oversee the proper maintenance of off-site storage records. Provide guidance to the team on company document retention policies and procedures.

· Act as a point of contact for internal facilities issues and request building and equipment services.

· Approve office supply orders to ensure the purchase is within the budget.

· Answer phone calls about inquiries, researching and resolving problems requiring knowledge of department policies and procedures.

· Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.

· Impact own team and other teams whose work activities are closely related.

· Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You'll Need:

· Ability to create and build SharePoint Sites. Understand the functionality, permissions and set up of sites on Share Point

· Ability to create and build Extranet Sites.

· Understand the functionality, permissions and set up of sites on Extranet

· Excellent MS Office Suite skills.

· 4+ years' administrative experience with emphasis on working with a corporate client.

· Ability to work under pressure and without supervision.

· Demonstrated organisational skills to deal with issues arising from all client levels including senior managers.

· Analytical skills, with a high standard of accuracy.

· Good interpersonal skills.

· Value add and innovation.

· Ability to prioritise, with possible changing priorities and meet deadlines.

· Demonstrated the understanding of the importance of Health & Safety in the work place.

· Ability to provide excellent internal and external customer service.

· Ability to respond effectively to data protection and controls issues.

About CBRE Global Workplace Solutions:

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process