Secretary to Board of Trustees

Hours: 10 to 15 per week. This role requires a flexibility to work evening and flexible hours to attend Board and Committee meetings and the AGM.

The Role

This role provides essential administrative support to our Board of Trustees at regular ordinary meetings (including agenda setting), committee meetings and the Annual General Meeting.

You will be responsible for producing timely and accurate minutes (usually within seven days) of board and other meetings. You will also track and circulate reports and other documentation to trustees and others as appropriate.

Another key responsibility is ensuring meetings are held in accordance with the governing document. In addition, you will oversee the timetable for the board review of strategic documents, including the organisational risk register, policies and procedures, and ensure updated documents are added to internal IT systems, as required.

There is also the opportunity for an experienced candidate to get more involved in other areas such as managing meeting schedules, agenda prepping, producing documents such as the Diversity profile, and our Leadership Self-Assessment portfolio.

About you

This role provides essential administrative support to our Board of Trustees at regular ordinary meetings (including agenda setting), committee meetings and the Annual General Meeting.

You will be responsible for producing timely and accurate minutes (usually within seven days) of board and other meetings. You will also track and circulate reports and other documentation to trustees and others as appropriate.

Another key responsibility is ensuring meetings are held in accordance with the governing document. In addition, you will oversee the timetable for the board review of strategic documents, including the organisational risk register, policies and procedures, and ensure updated documents are added to internal IT systems, as required.

There is also the opportunity for an experienced candidate to get more involved in other areas such as managing meeting schedules, agenda prepping, producing documents such as the Diversity profile, and our Leadership Self-Assessment portfolio.

Applications

At Citizens Advice, we recognise the positive value of diversity, promoting equity and celebrating inclusion. We welcome and encourage job applications from people of all backgrounds.

Please download the application pack on our website and submit your CV and a covering letter outlining how you fit the person specification to Emma Vint.

Please also complete and submit our diversity monitoring form with your application.

The closing date for this vacancy is 9am, Monday 22nd June 2026.

Thank you for your interest in Citizens Advice Southampton.