Admin Assistant

Working Hours: 8am – 1pm Monday to Friday (25 hours per week)

Establishment Name and

Location:

Swanmore Church of England Aided Primary School, Church Road, Southampton

Closing Date: 30/06/2026

Job Category: Support

Local Authority: Hampshire

Phase of

Education:

Primary

Closing date: Tuesday 30th June 2026

Interview date: Tuesday 7th July 2026

Job

Start Date:

1st September 2026

Contract/

Hours:

Permanent contract, 25 hours per week

Salary Details: Grade B (£14,698 - £14,895 pro rata, pay award pending)

Hours of work: 8am – 1pm Monday to Friday, 25 hours per week

We are looking for a friendly, organised and efficient Administrative Assistant to join our welcoming school admin team of two Admin Assistants and a School Business Manager.

Swanmore C.E. (Aided) Primary School is a thriving, popular two-form entry village school with approximately 410 pupils on roll. It is located in the heart of Swanmore, a picturesque village between Wickham and Bishops Waltham, within easy reach of Portsmouth, Southampton and Winchester. With cheerful, enthusiastic pupils and a wonderfully supportive staff team, Swanmore Primary is a fantastic place to work!

As the first point of contact for many parents, visitors and pupils, you will play a key role in creating a positive and professional front‑of‑house experience, as well as supporting the smooth day‑to‑day running of the school office.

• Providing a warm, professional reception for visitors and callers
• Managing school dinner ordering, administration and catering returns
• Maintaining the school's MIS System, Arbor, ensuring it is up-to-date, including all data returns
• Administration relating to school trips and residentials
• Updating the school website and calendar
• Assisting with school communications to parents including emails, newsletters and weekly bulletins
• Providing first aid and welfare support as required
• Supporting the wider admin team and leadership as required

• Be highly organised with excellent attention to detail
• Have strong interpersonal and communication skills
• Be confident using IT systems, particularly Microsoft Office and Arbor
• Have the ability to maintain confidentiality and understand safeguarding procedures
• Be able to work efficiently, using initiative and resilience to solve work related problems
• Work well as part of a team in a busy, fast paced environment
• Support the school's ethos and values
• Be, or prepared to be, First Aid trained
• Have GCSE Maths and English at level 4 or above (or equivalent)

• A commitment to professional development
• A caring and vibrant school where staff enjoy working as part of a successful team, are encouraged to be creative and have fun
• A spacious and well‑resourced working environment
• Membership to the Local Government Pension Scheme
• Term time contract (to include working 5 additional days in the school holidays) so fits in well around family life

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.