Administrator​/Exams Officer

Job Title:

Administrator / Exams Officer

Location:

Dibden Park School, Southampton SO45 5TD

Hours:

40 hours per week | Monday–Friday | 8.30am
-4.30pm

Salary: £23,638 per annum (not pro rata)

Contract:

Permanent | Term Time Only

Start:
September 2026

UK applicants only – no sponsorship available

Are you an organised, people‑focused professional who thrives in a busy school environment? Dibden Park School is looking for a confident and proactive Administrator & Exams Officer to become the welcoming face of our school and a vital part of our administrative team. You will be the first point of contact for all visitors and callers, ensuring a warm, professional, and efficient reception service.

You will provide high‑quality administrative support across the school, handle sensitive information, manage key school systems, and support the Head Teacher with PA duties while keeping the reception area running smoothly.

• Provide a warm, professional reception service, welcoming visitors, managing enquiries, and ensuring safeguarding procedures are followed.
• Handle all incoming communication—calls, emails, and post—ensuring information is processed accurately, promptly, and with discretion.
• Maintain and update school systems and records (including admissions, iSAMS, DfE forms), ensuring data accuracy and compliance with deadlines.
• Lead on the organisation, administration, and delivery of internal and external examinations as the school’s Exams Officer.
• Provide high‑quality administrative and PA support to the Head Teacher and wider school team.
• Manage office operations including stationery orders, photocopier checks, deliveries, outgoing post, and maintaining a tidy, professional reception area.
• Support school activities by assisting with the booking and administration of off‑site visits and events.
• Set up and maintain confidential pupil files in line with Data Protection requirements, ensuring secure and compliant information handling.

• Warm, professional, and confident in dealing with a wide range of people.
• Highly organised with excellent attention to detail.
• Able to handle sensitive information with discretion.
• Comfortable using IT systems and learning new software.
• Calm under pressure and adaptable to changing priorities.
• Committed to safeguarding and promoting the welfare of children and young people.
• Driving licence is required.
• Must be prepared to undertake mandatory off‑site training that will require some travel.

• Life Assurance
• Pension scheme with options to increase contributions.
• Mental health support and physical health checks.
• Flexible Benefits Platform (Vista) – health, well‑being and insurance benefits; hundreds of UK and international discounts;
  Cycle to Work Scheme & Electric Car Purchase Scheme;
  Critical illness cover;
  Family Growth Support, including enhanced maternity/paternity leave and paid fertility treatment support.

Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, all stages of the compliance process are subject to necessary safeguarding checks and statutory requirements, which may affect timescales.