Facilities Assistant

Job Overview

Our Facilities Services team are one of the many teams that keep our business running smoothly. A key cog to the Southampton office, the team ensures we have a great office environment to work in and all the facilities we need to be successful. You'll work closely with our Facilities Manager and our Facilities Assistants to provide crucial support to the whole office.

What will you be doing? The Facilities Assistant role requires someone who is resourceful and organised. Being a law firm we generate a lot of documents so you'll be required to deal with post room requests from our Lawyers and Support staff as well as external providers of postal and logistics services. You'll need to be able to work to deadlines and enjoy interacting with lots of different people.

Essentially the role will involve processing all mail (incoming and outgoing), as well as printing emails and other large documents. There is some complex equipment – but we'll give you all the training you need. As part of your role you'll also support fee earners across multiple offices with administrative tasks such as archiving, photocopying, scanning, bundle preparation, binding, submitting searches, post completion tasks etc.

You'll also assist the team with general duties involving the day to day running of the office from stationery orders and maintenance requests through to running errands and health and safety issues.

To be successful in this role, you'll have as a minimum:

• Experience managing multiple workloads simultaneously
• Excellent IT skills with experience of Microsoft packages
• Experience working in a fast paced environment

We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we’re more than just suits! As signatories to the Mindful Business Charter, it’s important to us that our people are able to maintain healthy and happy lives, both in and out of work.

We have a number of resources and initiatives designed to support health and wellbeing and we’re very happy to talk flexible working. Through our DEI initiatives we create an environment in which difference is valued. We have a Diversity, Equity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have firm supported networks for race, ethnicity, cultural heritage, LGBTQ+, disabilities, neurodiversity, families, and women’s career development) and we’re in constant dialogue with our people about how we expand our networks to better support everybody.

Find out more about DEI at WBD here.

We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities and sexual orientations.