Commercial Administrator

Commercial Administrator - Fawley

Altrad are currently looking for a Commercial Admin to join our team based in Fawley. The role supports the effective commercial and contractual management of projects, ensuring the timely and accurate administration of key processes.

• Provide administrative support to projects’ ‘Estimate-to-Cash’ process with the resultant generation of earned value.
• Data entry/verification/corrections within Altrad’s digital systems (such as: Business Central, iPlan, amongst others).
• Data entry/verification/corrections within client’s digital systems (such as: CDMS, SAP).
• Support commercial colleagues with the production of project reporting requirements.
• Utilise Altrad’s Power BI reports where appropriate, alongside other Microsoft applications.
• Contribute towards projects’ valuation/application for payment processes (interim and final accounts) to ensure the receipt of timely, accurate and fair payment certificates through to sales invoicing.
• Administer the sale invoicing process, regularly review aged debt reports, and maximise cash collection.
• Support commercial colleagues with the compilation of figures necessary for Altrad’s financial period-end CVR (cost value reconciliation) process, on a monthly basis.
• Maintain fully comprehensive records required to satisfy both internal and external audits.
• Provide administrative support to projects’ ‘Hours-to-Cash’ process to ensure efficiency and control is maintained. This is to achieve a one source of truth with regards to labour‑type transactions with full alignment between payroll & agency expenditure, cost postings, and project reporting and outputs (including value).
• Resolve queries with regards to local and/or national working rule agreements (such as NAECI, TICA, CIJC) using support from Altrad’s HR & payroll reprtrative support to projects’ procurement, plant and subcontract administration processes.
• Maintain effective working relationships with third party vendors within the supply chain to mitigate risk to operational delivery.
• Support the review of project ledger cost transactions in their entirety once per week (or more where required) using Business Central, Power BI, and MS Excel where appropriate.
• Action any erroneous cost transactions within the same financial month period where possible, or as close to the same financial month period if not.
• Administer contracts as directed by commercial management.
• Identify business improvement opportunities and communicate these within the appropriate Altrad forums or through your commercial line management.

• Holds educational qualifications in Mathematics and English, and may have completed a Business Administration diploma or similar.
• Mathematics
• Methodical
• Confident in the use of digital systems and software (including Microsoft applications)
• Understanding of industry applicable national working rule agreements (such as NAECI, TICA, CIJC)
• Awareness of Altrad’s core disciplines & services
• Good written and verbal communication skills