Executive Assistant

Join a dynamic team and be part of a network of 90 spectacular properties, and 34 more in the pipeline, in 30 countries around the globe. Our properties are located from the beaches of Hawaii to the unspoiled national parks of Canada, to the heart of London, to the deserts of the United Arab Emirates.

About Fairmont Southampton

Are you ready to join a team that thrives on excellence and embraces limitless potential? Fairmont Southampton, Bermuda’s largest resort, invites exceptional individuals to be part of our award-winning team and shape the future of hospitality.

Following a multi-million-dollar renovation, our 593-room resort is Bermuda's largest, featuring nine restaurants, a 30,000-square-foot spa, an 18-hole par three golf course and a captivating Beach Club. Opportunities for growth and success are boundless.

Our culture emphasizes respect, teamwork, and professionalism, supported by comprehensive benefits. Join our diverse and inclusive team, where your unique talents and perspectives are celebrated. Dare to go beyond the ordinary, unlock your potential and make a lasting impact at Fairmont Southampton. Together, let's create memories that exceed expectations. #Be Limitless

About the

Application Process:

At Fairmont, we want to bring out your highest potential. Shortly after applying, you will receive an email from our partner Assess First prompting you to create a profile and complete a questionnaire. This is a mandatory step for your candidacy to be considered as it enables us to explore your compatibility with this role and our culture of luxury excellence.

The Executive Assistant reports to the General Manager and provides comprehensive administrative, operational, and strategic support to the General Manager, Hotel Manager, and extended Executive Committee. This role serves as the central coordination point for the Executive Office, ensuring seamless communication, impeccable organization, and elevated service delivery consistent with Fairmont’s luxury standards. The Executive Assistant protects confidentiality, anticipates needs, and contributes to the effectiveness of the property’s leadership team through polished communication, operational excellence, and exceptional guest and colleague engagement.

• Manage the General Manager’s calendar, schedules, priorities, and travel logistics to ensure timely, efficient execution of business demands
• Coordinate all communication for the Executive Office, including correspondence, calls, emails, briefing notes, and written materials
• Prepare, refine, and proof presentations, reports, and executive summaries aligned with Fairmont and Accor brand standards
• Maintain organized systems for confidential documents, approvals, contracts, executive records, and compliance-related files
• Process and reconcile expenses, invoices, and financial documentation related to the Executive Office
• Support Executive Committee initiatives by gathering data, preparing documentation, and tracking deadlines and deliverables
• Maintain confidentiality at all times, exercising sound judgment, professionalism, and discretion

• Serve as the liaison between the Executive Office and all internal departments, ensuring smooth communication and alignment on property-wide priorities
• Coordinate property meetings including agendas, minutes, logistics, and follow-up on outstanding action items
• Ensure the Executive Office remains organized, efficient, and reflective of Fairmont’s luxury presentation standards

• Welcome and assist VIPs, owners, government officials, travel partners, and invited guests with professionalism and…