Personal Assistant

Job Description:

Your Impact Are you a forward-thinking Personal Assistant or Business Support professional ready to take your next career step? Join Leonardo, a global leader in Aerospace, Defence and Security, and become a key member of our Integrated Sensing & Protection Division ’re looking for a proactive, analytical, and highly organised PA / Business Support Coordinator to partner with our Southampton based leadership team.

If you’re energised by a fast-paced environment, love connecting the dots behind the scenes, and take pride in making complex operations run smoothly — this is your opportunity to make an impact.

As a key member of our support team, you’ll provide executive-level assistance and operational coordination, ensuring areas run efficiently and effectively.

Your responsibilities will include:

• Delivering a first-class executive support service, acting as a trusted partner and problem-solver.
• Managing complex diaries, emails, and meeting schedules, ensuring seamless coordination across multiple time zones.
• Preparing briefing materials, reports, and follow-ups to keep leadership priorities on track.
• Liaising confidently with internal and external stakeholders — including UK and international partners — to coordinate high-profile meetings and events.
• Overseeing travel logistics, from itineraries to visas, and managing expense claims through SAP.
• Supporting business operations with timesheet tracking, IT coordination, and training plan management.
• Maintaining and improving digital systems (SharePoint, Confluence, intranet) and ensuring information accuracy.
• Acting as the first point of contact for leadership correspondence — filtering communications, anticipating needs, and ensuring a professional image at all times.
• Collaborating with the wider business support team to provide cross-functional coverage and enhance team efficiency.
• Monitoring and maintaining office resources and supplies as needed.

You’ll already be an experienced Personal Assistant or Business Support Coordinator who thrives in a complex, fast-paced setting. You’re motivated, composed, and always one step ahead.

Essential skills and qualities include:

• Proven experience supporting senior leaders in a PA or business coordination capacity.
• Discretion and professionalism in handling confidential information and senior-level interactions.
• Exceptional organisational and time management skills, with the ability to prioritise multiple competing demands.
• Strong communication and interpersonal skills, adaptable to different audiences and working styles.
• Advanced MS Outlook proficiency and solid working knowledge of Excel, Word, PowerPoint, and SharePoint.
• A forward-thinking, resilient approach, coupled with an eye for detail and process improvement.
• Analytical mindset – able to assess information, troubleshoot issues, and find pragmatic solutions.

This role is subject to pre-employment screening in line with the UK Government’s Baseline Personnel Security Standard (BPSS). An additional range of Personnel Security Controls referred to as National Security Vetting (NSV) may apply, this could include meeting the eligibility requirements for The Security Check (SC) or Developed Vetting (DV). For more information and guidance please visit:
Security and Vetting | Leonardo UK

• Time to Recharge:
  Enjoy generous leave with the opportunity to accrue up to 12 additional flexi-days each year.
• Secure your Future:
  Benefit from our award-winning pension scheme with up to 15% employer contribution.
• Your Wellbeing Matters:
  Free access to mental health support, financial advice, and employee-led networks championing inclusion and diversity (Enable, Pride, Equalise, Armed Forces, Carers,…