Tender Coordinator

## Tender Coordinator Apply remote type:
Hybrid locations:
Southampton time type:
Full time posted on:
Posted Yesterday time left to apply:
End Date:
August 21, 2026 (11 days left to apply) job requisition :
JR100852
** Worker Type:
** Employee
* * Application End Date:
** 21-08-2026

We are using and creating technology to transform operations at sea to enable people and the planet to thrive.

We are open-minded and fearless in our approach to innovation and don't believe in boundaries. We challenge everything and have massive ambitions to drag aging industries into the tech era.

We take safety, equality and education very seriously, and our responsibilities don't stop at our front door. Our business is built on the belief that there's definitely a more environmentally responsible way to operate  employ people who share our core values. We expect our people to be courageous, trustworthy, and conscientious, driven by a desire to do the right thing. We strive for excellence, work collaboratively, and are genuinely excited by our work.

We offer opportunities for our people to develop beyond their role and span a multitude of disciplines.  These are open to all, regardless of background and experience level.  Working with us means being part of a team that is harnessing technology and creativity to disrupt a traditional industry.

We are not your average workplace.

Ocean Infinity is looking for motivated
** Tender Coordinators
** to join our growing  this role, you will support the preparation, coordination, and submission of pre-qualification questionnaires (PQQs), requests for information (RFIs), and tender responses, ensuring everything is delivered to a high standard, on time and in line with our defined processes.

You’ll work closely with our Global Business Development team, playing a key role in securing new opportunities and driving business growth.
*
* What you will do:

**** Tender Coordination
*** Monitor, coordinate and manage incoming enquiries through a centralised location, including PQQs, RFIs, and tender opportunities, ensuring timely review, prioritisation and allocation where required, and accurate capture and maintenance of all relevant information is accurately within CRM and SharePoint systems.
* Serve as the primary point of coordination for all assigned enquiries, ensuring timely management of PQQs, RFIs, and tender opportunities.
* Prepare and submit pre-qualification questionnaires (PQQs) and RFI’s in compliance with client specifications and Ocean Infinity procedures, ensuring effective coordination of inputs and timely delivery.
* Oversee and manage pre-qualification and client portals/platforms, working closely with relevant internal teams to ensure accurate and timely updates.
* Support Tender Managers with tasks related to the tender process, including:  + Contacting potential subcontractors in line with internal procedures.  + Gathering and coordinating information from all relevant internal teams.  + Maintain strict compliance with client requirements throughout the tender process, where relevant.  + Facilitating handover of collected information to Tender Managers for inclusion in submissions.
* Maintain and manage company information and/or documents required for PQQs and tender submissions, ensuring accuracy and accessibility.
* Provide support to the Business Development Team by preparing and supplying documentation and information as required.
* Where relevant, attend relevant meetings with clients, subcontractors, suppliers, and internal teams to support tender and business development activities.
* Where required, work with Tender Managers, to manage low complexity proposals or short-form bids by preparing budgetary quotations.
* Log, maintain and update CRM systems to ensure all information is accurate, current, and accessible.
** Continuous Improvement
*** Support development and improvement of standard templates, forms and/or contents.
* Support with analysis of win/loss outcomes and share insights to improve tender strategies and win ratio.
* Support post-bid reviews and embed lessons learned into best practices.
* Attend industry exhibitions and conferences, where relevant.
* Monitor market…