Personal Assistant

Job title:

Personal Assistant

Department:
Commercial Operations

Location:

The Vision Centre, Nursling, Southampton

GLS: P02

Working hours:

37.5 hrs weekly

Minimum 3 days a week in office

Cooper Vision is one of the world's leading manufacturers of soft contact lenses with a presence in over 100 countries. Being part of Cooper Vision means helping improve the way people see each day. It’s more than making contact lenses, it’s about giving lens wearers freedom and confidence to move about their daily lives. We’re all about bright futures – for our people and those who wear our contact lenses.

We are seeking a Personal Assistant to provide executive support to the Cluster General Manager, UKI & Russia, while enabling the effectiveness of the UKI Leadership Team. This role is responsible for the planning and delivery of leadership, employee, customer, and commercial events, and supports key business initiatives across the UKI market and wider EMEA region. The position regularly engages with senior leaders, employees, external vendors, customers, and business partners, operating with a high degree of professionalism, discretion, and sound business judgement.

The role also provides basic administrative support to the VP, Sales Excellence

• Provide proactive and confidential executive support to the Cluster General Manager, managing priorities, calendar commitments, travel, and business activities.
• Prepare briefing materials, presentations, agendas, and business insights to support effective decision-making and leadership effectiveness.
• Lead the planning, coordination, budgeting, execution, and evaluation of leadership, employee engagement, customer, and commercial events.
• Coordinate Leadership Team meetings, town halls, offsites, workshops, and communication forums, ensuring effective governance, documentation, and follow-through.
• Track actions, decisions, and commitments arising from leadership forums, providing visibility and driving accountability for agreed outcomes.
• Facilitate cross-functional communication, collaboration, and alignment to support the execution of strategic and operational priorities.
• Develop leadership communications, presentations, and business updates to ensure consistent and effective messaging across the organization.
• Manage purchase orders, invoices, fleet administration activities, and other business operations in line with company policies and governance requirements.
• Support the management of the Car Fleet, liaising with relevant internal departments such as procurement, finance, HR and payroll as required.
• Support projects and additional business initiatives as required

A full job description is available upon request.

We are looking for someone with:

• Exceptional organization, prioritization, and project coordination skills
• Strong stakeholder management and relationship-building capability, including experience working with senior leaders.
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information with sound judgement and discretion.
• Strong problem-solving capability with a proactive and solutions-oriented approach.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Ability to operate independently with a high level of accuracy, attention to detail, and accountability.
• Fluent in written and spoken English.
• An understanding of executive and leadership team operations within a commercial environment.
• Knowledge of business processes, governance, budgets, financial controls, and corporate policies.

• Knowledge of commercial business operations and business performance…