Finance Assisstant Accounts Payable

Job Overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

This is a great opportunity to join our Accounts Payable team within a large, high performing acute Foundation Trust. As a Finance Assistant Accounts Payable, you’ll play an important role in ensuring invoices are processed accurately and on time, supporting the wider finance team to deliver reliable financial information. You’ll work closely with colleagues, suppliers and budget holders to resolve queries, maintain strong relationships and help keep our financial processes running smoothly.

This is a hybrid working role, with two days a week on site and occasional presence required in the cash office. You’ll be supported by the AP Team Leaders and Payables Supervisor, with opportunities to develop your skills and grow your finance career at UHS.

• Process invoices accurately and promptly within the ledger system, ensuring they are routed for approval or receipting as required.
• Investigate and resolve invoice holds, liaising with end users and suppliers to ensure timely resolution.
• Reconcile supplier statements on the AOB portal and support the Agreement of Balances process.
• Provide day to day support to the Transactions team (AP/AR), including assisting cashiers with cash collection and processing.
• Maintain spreadsheets, databases and financial records, following agreed procedures and helping to improve processes where appropriate.
• Respond to queries from suppliers, budget holders and finance colleagues, explaining financial information clearly and professionally.
• Raise invoices within the Oracle financial system under the direction of your supervisor.
• Plan and prioritise your workload to meet daily, weekly and monthly deadlines.
• Follow up outstanding payables debts by phone and email to ensure timely payment.

• You’ll have strong administrative and clerical skills, with the ability to learn new finance processes quickly.
• You’ll be confident using Microsoft Office and have good general IT skills, including accurate keyboard skills.
• You’ll be organised, logical and able to manage your time effectively in a busy environment.
• You’ll be a clear communicator who can explain financial information simply and work well with colleagues, suppliers and budget holders.
• You’ll bring some knowledge of finance procedures such as petty cash, VAT or financial systems, or be keen to develop these with support.

• AAT intermediate level / NVQ Level 3
• GCSEs (grades 9-5; A*-C) including Mathematics and English or equivalent experience
• Some knowledge of finance procedures e.g. petty cash, systems, VAT

• Previous experience of clerical, finance or customer service work

• Ability to learn and assimilate information quickly
• Admin and clerical skills
• Advanced keyboard skills
• Communication
• Data analysis
• General IT skills
• Logical thinking
• Microsoft Office skills
• Organisational skills
• Teamwork
• Time management
• Working under pressure

• Patients First
• Always Improving
• Working Together