HR Transformation Advisor

UK Research & Innovation Salary: £37,841 per annum Band: UKRI Band D Contract Type:
Fixed Term (Until 31st March 2028)

Hours:

Full-time/ Part Time (minimum 0.8 FTE) (flexible working available)

Location:

Polaris House, Swindon, Wiltshire/Rutherford Appleton Laboratory, Didcot, Oxon - Hybrid working available (Min 2 days per week in the office) Closing Date: 28th July 2026 Employees applying for any opportunity which may mean being away from your substantive role for a temporary period of time, please refer to the Recruitment Policyfor further information in the first instance. If you are made an offer, please ensure you liaise with your Line Manager and the designated HR Team as soon as possible in order that implications of any move are clear and understood, prior to a move taking place.

About the role The role will provide advisory and operational HR support to enable the people-focused elements of major transformation programmes, coordinating activities, preparing documentation and enabling managers and HR colleagues to deliver people-related change in line with organisational policies and guidance. A key part of the role is promoting a people-centred approach that helps ensure the right skills are in the right place, supports and enables internal movement opportunities, and contributes to protecting employee wellbeing.

The postholder will help ensure that any change activity is carried out fairly, transparently and in line with UKRI policies, employment principles and values. The role will work with stakeholders to gather information, contribute to people and equality impacts, and escalate issues as needed. The postholder will help maintain accurate records, ensure complex processes are followed correctly and contribute to the production, delivery and maintenance of clear, practical materials to enable consistent delivery of change across business teams.

Your responsibilities:
First-line advice and HR Support Manage day-to-day first-line queries related to the programme, providing timely, accurate and professional advice to managers and colleagues involved in organisational change activity, escalating more complex issues as appropriate. Build effective working relationships across the programme and business areas to ensure managers and staff have a clear, regular and reliable HR point of contact. Own employee relations matters arising from the programme, ensuring timely referral to the Employee Relations or HR Operations teams to maintain a consistent and joined-up HR service.

Where required, support and enable redeployment activity by coordinating referrals, monitoring progress and ensuring all actions comply with required timescales, policies and guidance. Participate in colleague meetings where required, issuing any required template documentation in advance and ensuring completed materials are recorded and stored correctly. Ensure relevant processes and documentation is completed for staff moves, contractual changes and associated HR processes, including system updates (e.g., Fusion).

Support and enable the development and delivery of upskilling activities for managers and HR teams to improve understanding of change, transformation and any organisational change processes including role mapping, job matching and internal movement in line with UKRIs policies and guidance including organisational change and internal movement guidance. Documentation, templates and process management Prepare and issue standard letters, templates, toolkits and documentation for potential organisational change and redeployment activity, ensuring they align with organisational policy, legislative requirements and approved formats.

Assist in developing and maintaining shared libraries of templates, guidance materials and toolkits used across the programme. Adopt a continuous-improvement approach by drafting routine documents, identifying areas for refinement and ensuring alignment with policy, guidance and legislation. Data, Reporting & Coordination Schedule and coordinate meetings and briefings, ensuring accurate documentation and records are maintained. Maintain programme-related trackers, logs and databases to ensure accurate and up-to-date HR data is captured.

Gather and input HR data to complete or enable potential organisational change, role mapping, People & Equality Impact Assessments, change-impact assessments and programme reporting. Produce routine reports and summaries for review by Programme HR Business Partners. Liaise with external providers (e.g., Capita) as requested. Personal Specification The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).

Essential Appropriate CIPD qualified (or equivalent) with current, relevant experience working in an operational HR role providing advice, administrative and coordination support, maintaining accurate records, trackers and confidential information (S/I). Ability to interpret and apply organisational policies, HR processes and guidance,…