HR Administrator; VA

Experience:

Previous experience in an administrative position is required

We have an opportunity for an HR Administrator to carry out the day-to-day transactional tasks associated with a busy HR department to ensure a smooth employee lifecycle.

This is a full time role that can be based in either our Jersey or Southampton office.

• Carry out all tasks associated with our global onboarding process including issuing contracts and associated paperwork, immigration requirements, pre-employment vetting, adding employee to HR system and benefit portals, scheduling of first day induction and probation reviews
• Complete all necessary tasks associated with leavers
• Input employee sickness into the HR system and escalation high absence concerns
• Action employee work permit/visa renewals
• Action employee long service awards
• Carry out tasks associated with Professional Qualification requests
• Check, code and obtain approval for HR invoices
• Complete the necessary administration for various employee changes including promotions, transfers/secondments, working hours etc
• Action reference requests
• Assist with the organisation of new and existing student schemes and placements
• Run ad hoc reports from the HR system as required
• Develop an understanding of HR policies and procedures and respond to basic queries
• Develop a good understanding of the designated practice areas and jurisdictions to help support their operational needs
• Continually look for process improvements and make suggestions that can drive efficiency and capability

The ideal candidate will:

• Have previous experience in an administrative position
• Be highly organised with the ability to prioritise and multitask
• Have excellent oral and written communication skills
• Have strong attention to detail with the ability to maintain confidentiality
• Have a diplomatic, friendly and team oriented approach