Freight Accounts Clerk

Freight Accounts Clerk

Location: Southampton (Office Based)

Salary: Up to £34,000 per annum (depending on experience)

Hours: Monday to Friday, 08:30 – 17:00 (37.5 hours per week)

We’re looking for an experienced Freight Accounts Clerk to join our established freight forwarding team based in Southampton.

This is an excellent opportunity for someone with a background in both freight forwarding and accounts who enjoys working with figures, ensuring financial accuracy and supporting the smooth running of operations. Working closely with the Operations team, you’ll play a key role in validating costs, raising customer invoices, managing accruals and helping maximise the profitability of every shipment.

If you have a keen eye for detail, enjoy solving discrepancies and thrive in a fast-paced logistics environment, we’d love to hear from you.

• Validate supplier invoices against agreed buy rates.
• Verify charges from shipping lines, haulage companies, Port Health and other third-party suppliers.
• Produce accurate customer invoices in a timely manner.
• Ensure all chargeable costs are correctly captured and invoiced.
• Process shipment accruals and maintain accurate financial records.
• Review uninvoiced shipments ahead of month-end deadlines.
• Investigate invoice queries, cost discrepancies and profit variances.
• Process high-volume supplier invoices, including shipping lines, terminals and haulage providers.
• Support month-end financial reporting and close procedures.
• Produce and analyse shipment profitability reports.
• Work closely with the Operations team to ensure financial accuracy across all shipments.
• Maintain accurate records within the freight forwarding management system.
• Assist with improving financial processes, controls and operational efficiencies.

• Previous experience within freight forwarding, logistics or supply chain.
• Good understanding of freight forwarding charges and supplier cost structures.
• Experience checking supplier invoices and producing customer invoices.
• Strong numerical and analytical skills.
• Excellent attention to detail.
• Good organisational and communication skills.
• Ability to prioritise workloads within a busy operational environment.
• Experience using freight forwarding software.
• Knowledge of sea freight import operations.
• Understanding of accruals and month-end accounting processes.
• Experience dealing with shipping lines, haulage providers and customs-related charges.