Materials Coordinator

Vacancy:
Materials Coordinator

Location:

Fawley, Southampton

Duration: 1 year contract

It is the responsibility of the Materials Coordinator to identify early, in line with GRS 6F milestones, all required materials thus enabling early procurement, and in conjunction with the Materials Co‑ordinator identify long‑lead delivery items. This is best achieved by systematically assessing each line of the Turnaround work‑list. The listing should then be cross‑checked with previous Turnaround material records. The aim is to have all Turnaround materials delivered to site no later than T‑3 months from the planned start date.

Objective to procure exchanger gaskets to correct up‑to‑date sizes and material specifications. (Past losses have been experienced).

• Historical job‑packs
• Engineering records
• Exchanger Group records
• (gasket manufacturer)
• Owner’s Engineer

At an early stage of the Event or T/A worklist being issued, the Block Lead should lead the team in identifying what items should undergo Client inspection. Expediting is via EMEEL is to be arranged by the Materials Coordinator via Job Agreement Forms detailed in the “T&M Manual Section 12.1 – QAQC Readiness for Events & Turnarounds”.

In the event of any special material requirements requiring purchasing without full specifications or IFC engineered drawings, e.g. Long‑Lead Special Manufacture / fabrication item’s with T/A critical dimensions, a Material Criticality Clarification Request should be completed by the Materials Coordinator and signed off by the equipment owners engineer before any budget quotations are requested. (Attachment
3)

• Where applicable all copies of drawings, specifications & global practices are to be included with any critical T/A material requirement.
• All technical information should be sent to the supplier to enable them to clearly identify our requirements.
• TAG / Inspection department / Owners Engineer to state if inspection is required at the suppliers works.

It is the responsibility of the Materials Coordinator to request budget authority through Stripes for purchase of required materials. Once authorised, he will raise a "material purchase request", within the SAP system ensuring that it is approved with the relevant DOAG approval, and forward to the Materials Co‑ordinator for action. (Attachment
2). The Materials Co‑ordinator will arrange, with UKAPM, purchase in line with "UKAPM Procurement Procedures", or reserve material stock items, using the SAP system. If the material is a stock item a "material purchase request" is not required.

On delivery of materials the Materials Co‑ordinator will ensure that any P.M.I. requirements are met and that the material is stored within the Turnaround designated lay‑down area within the warehouse. He will also ensure that the material is identification tagged prior to issue.

Work scope materials will be handed to the mechanical contractor who will confirm receipt. At the end of the Turnaround surplus materials are handed back to the Turnaround group. Both TAG & the Mechanical Contractor must have facilities for secure storage as detailed below in 9.3.4.

As part of the preparations for an Event or Turnaround it is required that consideration be given to setting up secure storage & lay‑down areas. This is required as part of the Tier 3 Best Practice. The aim of this is to protect the company’s assets & prevent loss of inventory be it…