Maintenance Coordinator

We are seeking a proactive and organised Facilities Coordinator to support facilities and engineering operations within a GMP-compliant manufacturing facility. This is a 6-month contract position focused on coordinating planned maintenance activities, managing external service providers, and ensuring facilities-related work is completed safely, efficiently, and in accordance with GMP and site compliance requirements. This role is inside IR35
.

The successful candidate will ideally have an engineering background or previous experience coordinating contractors, vendors, and service visits within a regulated manufacturing environment such as pharmaceutical, biotechnology, medical device, food, or chemical production.

• Coordinate and schedule external contractors and vendors for servicing, inspections, repairs, calibrations, and preventative maintenance activities.
• Act as the primary point of contact for service providers visiting site.
• Manage vendor access requirements, permits, inductions, and supporting documentation.
• Liaise with Engineering, Facilities, Production, Quality, and EHS teams to ensure maintenance activities are planned effectively and minimise operational disruption.
• Support the scheduling and tracking of planned preventative maintenance (PPM) activities.
• Maintain accurate records of completed work, service reports, asset documentation, and compliance paperwork.
• Monitor contractor performance and ensure work is completed to agreed standards and timelines.
• Assist with the administration and management of facilities-related contracts and service agreements.
• Support GMP compliance through accurate documentation and adherence to site procedures.
• Coordinate follow-up actions resulting from audits, inspections, and maintenance activities.
• Ensure all contractor activities comply with site health, safety, environmental, and quality requirements.

• Previous experience coordinating facilities, maintenance, engineering, or contractor activities within a manufacturing environment.
• Experience managing multiple contractors and service providers simultaneously.
• Strong communication and stakeholder management abilities.
• Engineering qualification (HNC, HND, Apprenticeship, Degree, or equivalent).
• Experience working within a GMP-regulated environment.
• Familiarity with CMMS systems such as Maximo, SAP PM, eMaint, or similar.
• Experience supporting facilities operations within pharmaceutical, biotechnology, medical device, or food manufacturing facilities.
• Knowledge of permit-to-work systems and contractor management processes.