Administrative Assistant

Job Description:

The Administrative Assistant supports and directly reports to the Director of Operations. As such, you ll provide support overseeing and coordinating the company operations to ensure efficiency and effectiveness. You ll assist handling daily operational matters, project-related tasks, Tulsa related reporting needs, and other issues as directed. This position provides full range of administrative support to members of the Tulsa Leadership Team.

Responsibilities include:

" Support the day-to-day administrative needs of the Tulsa site, including preparing presentation slides for meetings, drafting communications, handling email and multi-line phone
" Serve as initial point of contact for guests and visitors and complete appropriate registrations and compliance
" Serve as employee liaison for general HR inquiries such as payroll assistance, LOA requests, employee information change requests, etc.
" Create and post announcements and employee information on Plant monitors
" Support HR functions for event coordination, office updates, interview assistance, personnel inquiries, etc.
" Assist with onboarding processes, including preparing new hire documentation & coordinating orientation schedules
" Work with HR functions to ensure timely and accurate data integrity into Emerson s HR systems and software
" Appropriately manage and maintain confidential information and documents
" Consolidate and prepare necessary meetings and conference materials for participants
Required

Knowledge, Skills and Abilities:

" High School Diploma or GED Required
" Initiative to work independently and anticipate needs, take care of confidential information, and handle pressure/deadlines easily.
" Organizational and time management skills to accommodate changing workload and multiple priorities
" Exhibit strong customer service skills and an attitude that exhibits flexibility to meet business needs
" Great interpersonal skills to work with staff at all levels, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient
" Outstanding written and verbal communication skills, phone skills, planning, prioritizing, and proofreading skills

Preferred

Knowledge, Skills and Abilities:

" Associate degree strongly preferred
" Minimum of 3-5 years of previous administrative or Human Resources experience providing direct support to a manufacturing site
" Knowledge and experience in personal computers/Microsoft Office software packages (Word, PowerPoint, Excel), online tools, and various office machines in support of the administrative professional position

Korn Ferry Leadership

Competencies:

Action oriented
Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Readily takes action on challenges, without unnecessary planning. Identifies and seizes new opportunities. Displays a can-do attitude in good and bad times. Steps up to handle tough issues.

Manages ambiguity
Operating effectively, even when things are not certain or the way forward is not clear.
Deals comfortably with the uncertainty of change. Effectively handles risk. Can decide and act without the total picture. Is calm and productive, even when things are up in the air. Deals constructively with problems that do not have clear solutions or outcomes.
Collaborates
Building partnerships and working collaboratively with others to meet shared objectives.
Works cooperatively with others across the organization to achieve shared objectives. Represents own interests while being fair to others and their areas. Partners with others to get work done. Credits others for their contributions and accomplishments. Gains trust and support of others.

Communicates effectively
Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Is effective in a variety of communication settings: one-on-one, small and large groups, or among diverse styles and positions levels. Attentively listens to others. Adjusts to fit the audience and the message. Provides timely and helpful information to others across the organization. Encourages the open expression of diverse ideas and…