Office Assistant

Location: Southfield, MI

Onsite Flexibility: Onsite

• Position Type: Contract
• Contract Duration: 5 months
• Pay Rate: $24.72–$32.64 / Hour (USD)
• Shift /
  
  Schedule:
  
  Part time, 8:00 AM – 1:00 PM EST, 25 hrs/week
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

The Office Assistant will sit at the reception desk of the Southfield, MI office. The Office Assistant plays an important role in creating a welcoming, organized, and well-maintained workplace for employees, clients, and visitors. This position provides day-to-day administrative and operational support for the office, including maintaining shared spaces, coordinating catering and meetings, managing office supplies, supporting fleet vehicle reservations, and assisting with office events and other workplace needs.

The ideal candidate is highly organized, dependable, service-oriented, and comfortable working in a fast-paced environment where priorities may change throughout the day. This individual should take pride in anticipating the needs of others, maintaining professional office standards, and providing a positive experience for employees and guests.

• Provide friendly, professional, and responsive assistance to employees, visitors, vendors, and other office guests.
• Respond to employee requests and help identify solutions or appropriate resources.
• Assist with mail, packages, deliveries, printing, shipping, and other general office services as needed.
• Assist with new employee preparations, including workspace readiness and office-related onboarding needs, as requested.
• Provide backup coverage and additional administrative support as business needs require.

• Perform routine walkthroughs of the office to ensure common areas are clean, organized, stocked, and ready for employee and guest use.
• Maintain breakrooms, coffee stations, conference rooms, collaboration spaces, supply areas, and other shared office spaces throughout the day.
• Clean and reset conference rooms following meetings, including removing catering items, wiping down tables and surfaces as needed, arranging chairs, and preparing rooms for the next meeting.
• Stock and replenish beverages, snacks, paper products, utensils, coffee supplies, and other breakroom and hospitality items.
• Monitor office supplies and inventory levels and place orders as necessary.
• Receive, organize, and distribute office supply deliveries.
• Identify facility, equipment, housekeeping, or maintenance concerns and communicate or elevate issues to the appropriate team.

• Coordinate catering for internal meetings, client meetings, training sessions, and office events.
• Set up and break down food and beverage service for meetings and events.
• Prepare conference rooms and meeting spaces in advance, ensuring rooms are clean, appropriately arranged, and stocked with necessary materials.
• Assist with planning and coordinating employee engagement activities, celebrations, meetings, training sessions, and other office events.
• Maintain awareness of upcoming meetings and events and proactively prepare for anticipated office needs.

• Coordinate and manage reservations for company fleet vehicles in accordance with established policies and procedures.
• Assist employees with fleet reservation questions and scheduling needs.
• Monitor fleet vehicle availability and communicate reservation conflicts or concerns.
• Help ensure fleet vehicles and associated materials are appropriately maintained, organized, and ready for employee use.
• Escalat…