Manager, Payroll Tax

GENERAL SUMMARY: The Payroll Tax Manager is responsible for overseeing all payroll tax activities for The Speciality Alliance and its affiliates. This role ensures compliance with federal, state, and local payroll tax regulations, including accurate tax withholding, reporting, reconciliations, filings, and remittances. The Payroll Tax Manager serves as the subject matter expert for payroll taxation and works closely with Payroll, Finance, Human Resources, third-party vendors, and government agencies to ensure payroll tax compliance and the timely resolution of tax-related issues.

The Payroll Tax Manager will also support acquisitions, integrations, and organizational changes by ensuring payroll tax requirements are properly established and maintained across all affiliates.

ESSENTIAL JOB FUNCTION/COMPETENCIES The responsibilities and duties described in this job description are intended to provide a general overview of the position. Duties may vary depending on the specific needs of the affiliate or location you are working at and/or state requirements. Responsibilities include but are not limited to:§ Manage all payroll tax activities for The Speciality Alliance and affiliated entities.§ Ensure compliance with all federal, state, and local payroll tax regulations, including income tax withholding, unemployment taxes, and other employment-related tax requirements.§

Oversee the accurate and timely filing of federal, state, and local payroll tax returns, including Forms 941, 940, W-2, W-3, and applicable state and local filings.§ Review and reconcile payroll tax balances, liabilities, and tax accounts on a regular basis.§ Monitor payroll tax deposits and filings completed by payroll vendors to ensure accuracy and compliance.§ Research, analyze, and resolve payroll tax discrepancies, notices, amendments, and agency inquiries.§

Serve as the primary point of contact for payroll tax matters with federal, state, and local tax agencies.§ Manage year-end payroll tax reporting processes, including W-2 production, reconciliation, and distribution.§ Coordinate and oversee payroll tax registrations, account setup, closures, and maintenance for newly acquired affiliates and business locations.§ Lead payroll tax aspects of mergers, acquisitions, divestitures, and organizational restructuring initiatives.§

Ensure proper taxation of employee earnings, benefits, taxable fringe benefits, relocation expenses, and other compensation programs.§ Review and validate tax treatment related to retirement plans, equity compensation, bonuses, supplemental wages, and other specialized payroll transactions.§ Partner with Payroll, Finance, and HR teams to ensure payroll tax compliance in system configurations and payroll processes.§ Collaborate with payroll vendors and internal stakeholders to implement payroll tax updates, regulatory changes, and system enhancements.§

Maintain documentation of payroll tax procedures, controls, and compliance activities.§ Monitor legislative and regulatory changes impacting payroll taxation and recommend process changes as necessary.§ Support internal and external audits by providing payroll tax records, reconciliations, and supporting documentation.§ Develop and maintain payroll tax controls to ensure data integrity and compliance.§ Assist with tax-related reporting requests, financial audits, workers' compensation audits, and other compliance initiatives.§

Provide training and guidance to payroll personnel and affiliate teams on payroll tax compliance and best practices.§ Analyze payroll tax trends and identify opportunities for process improvements, automation, and risk mitigation.§ Work with Finance to reconcile payroll tax liabilities and support general ledger reporting.§…