Sr. Coordinator of Seminary and Graduate Programs

The Sr. Coordinator of Seminary and Graduate Programsprovides administrative and operational support for The King's Seminary and the Jack W. Hayford School of Graduate Studies, including the Master of Arts in Marriage and Family Therapy (MFT) program. This position partners closely with the Seminary Dean and faculty to support program effectiveness, communication, and continuity of records.

The role is responsible for maintaining program records and meeting documentation, coordinating calendars and communications, and supporting the Seminary Dean in the day-to-day operation of Seminary and Graduate programs.

This position plays a key role in advancing the mission of the University by supporting the operational success, growth, and continuous improvement of seminary programs.

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

• Maintain accurate digital records for the Seminary and Graduate programs.
• Take notes and minutes for seminary and department meetings (e.g., GAC, TKSAC, Program Reviews, ATS-related meetings, and the Seminary Working Group), and write reports on seminary and department events.
• Summarize, organize, and collate meeting notes, and develop and maintain a standard format for notes and minutes.
• Maintain an ongoing record of completed and in-process work, including time committed to tasks, to support workload planning and continuity.

• Coordinate the calendar and course scheduling for the Seminary and the MFT program, providing faculty with timely alerts on academic deadlines, Seminary/MFT events, and university dates.
• Make calendar recommendations at program-level meetings (e.g., Insight Meetings).

• Support the Seminary Dean, Department Chairs, and Core faculty by making meeting materials and calendars available, tracking key dates and deadlines, and offering recommendations based on work experience.
• Assist with special projects as needed (e.g., supporting the ATS self-study and updating the seminary faculty and program webpages).
• Support seminary and MFT faculty by communicating important dates and deadlines and directing them to the appropriate staff or department for questions, offering recommendations based on work experience.

• Communicate important dates and deadlines to seminary and MFT students, and direct students to the appropriate faculty, staff, or department for questions. Faculty retain responsibility for student welcome communications, program updates, and department announcements.

• Oversee logistics and coordination for seminary, department, and MFT events, interfacing with university departments involved in event execution.
• Direct students assigned to support events, provide event communications, and write post-event reports in the required seminary/department format.

• Identify operational inefficiencies and workflow gaps within Seminary and Graduate program administration.
• Recommend solutions in collaboration with the Seminary Dean, Department Chairs, and other partners.
• Assist in implementing improvements that enhance efficiency and coordination.
• Contribute to sustainable systems that support ongoing program effectiveness.

• Assist the Seminary Dean with documentation for accreditation, audits, and reporting (e.g., TRACS, ATS, DOE).
• Support assessment processes through data collection and reporting.
• Assist in preparing accreditation and program review materials.
• Ensure accurate and organized recordkeeping aligned with accrediting standards.

• Coordinate purchasing, expense tracking, and administrative processes for Seminary and Graduate programs.
• Support cross-departmental coordination for program operations and initiatives.

• Model core organizational beliefs and values; communicate openly and effectively within and across departments. Establish and maintain professional communication and ensure that all interactions are supportive, courteous, and respectful.
• Utilize effective communication skills to present information clearly and professionally both internally and…