Financial Queries Team Leader

Financial Queries Team Leader

Location:

Hybrid / 3 days in the office (Ripponden)
Salary: £32,000
Vacancy Type:
Permanent/Full Time

Customer Care and Resolutions Manager

Currently 3 FTE

JLA is a mission critical infrastructure solutions business offering services Laundry, Catering, Heating, Fire Safety, Infection Control and Air Conditioning. The company offers an end‑to‑end, on premises, machine supply and breakdown service proposition under the name Total Care, and additional products and services. JLA is driven by a world class Sales & Marketing engine, owns and maintains all assets, and has an efficient on‑site operations team working with daily with customers.

To lead and develop the Invoice Queries team, ensuring the effective resolution of financial queries while driving improvements in customer outcomes, protecting growth opportunities and enhancing customer experience. This role is central to building a high‑performing, empowered team that delivers fair, consistent and timely resolutions while influencing the wider business to prevent recurrence and strengthen customer trust.

• Provide day to day leadership and support to the Invoice Queries team, ensuring high standards of customer service are consistently met.
• Create a positive and inclusive team environment that promotes accountability, engagement and confidence.
• Support team wellbeing and morale, addressing concerns promptly and appropriately.
• Lead by example, modelling expected behaviours, quality standards and customer focused decision making.

• Deliver regular coaching and feedback to support individual and team performance.
• Monitor performance against agreed KPIs and quality measures, taking action where additional support or improvement is required.
• Complete regular performance reviews and support goal setting and development planning.
• Identify training needs and ensure team members maintain appropriate knowledge of products, processes and systems.
• Lead team briefings and short workshops to share updates, learning and best practice.

• Take ownership of the team’s quality assurance process, ensuring consistent monitoring of calls, emails, live chats and other customer communications.
• Carry out regular quality reviews, providing clear, constructive feedback and coaching based on QA outcomes.
• Track quality trends and common issues, using insight to improve individual performance and overall service standards.
• Produce regular KPI and performance reports covering service levels, quality outcomes, volumes and customer feedback.
• Highlight risks, underperformance or emerging trends to the Customer Care and Resolutions Manager, supporting actions to address them.

• Ensure all customer contacts are responded to within agreed timescales and in line with service and quality standards.
• Support the team with financial queries and act as an escalation point for more complex or sensitive issues.
• Identify recurring customer issues and feedback insights to support service and process improvements.

• Contribute ideas to improve team processes, quality, and customer experience.
• Work with colleagues across teams (e.g. Operations, Care, Customer Success, Sales) to resolve issues and reduce repeat customer contacts.
• Encourage team members to share feedback and improvement ideas.

• Ensure the team follows internal policies, procedures and regulatory requirements at all times.
• Support the management of attendance, conduct and performance issues in line with company policies, with guidance where required.
• Escalate risks, complaints or compliance concerns promptly and accurately.

• Strong knowledge of customer service
• Strong communication skills – able to influence and build relationships cross functionally
• Skilled in leading teams to deliver against KPIs
• Competence in reporting, governance and performance tracking
• Knowledge of service delivery and operations in a field‑based environment
• Famili…