Finance administrator

Overview

Job title:

Finance Administrator

Function:
Fire Finance

Location:

Ripponden

Reports to:

Jon Hulme

Vacancy Type:
Permanent/Full Time

JLA has been providing critical assets and services to a range of businesses and sectors including Care Homes, Hospitals, Schools, and Hotels for over 50 years. These assets and services are crucial in supporting customers with their Laundry, Catering, Heating, Fire Safety, Infection Control, and Air Conditioning.

We have a compelling vision to become one of the largest fire safety businesses in the UK.

By bringing together our three successful businesses and pooling our individual strengths, we will build a business with an enviable service and product offering for both our existing and new clients. We will make JLA Fire an exciting place to be.

The role will give exposure to both the sales and purchase ledger, raising invoices to customers and processing supplier invoices. Accurate and timely processing of invoices, investigating queries and liaising with suppliers and internal operational departments.

• Processing high volumes of purchase invoices using CASH, Sage Line 50 and Simpro
• Coding and posting invoices to correct ledger codes
• Matching invoices to purchase orders
• Reconciling Supplier statements
• Chasing invoice authorisation to ensure only approved invoices are passed for payment in due course
• Raise invoices to customers
• Respond and resolve customer invoice queries via email and phone
• Liaising with internal departments
• Ad-hoc duties as required including a flexible approach to support business requirements

• Demonstrate an understanding of what service delivery excellence is for your role
• Ensuring you set a culture of excellent customer service ensuring the basics are right every time and lead a team where service is central to good performance
• Work collaboratively with teams in Operations to ensure that sales and service SLAs are delivered

• Awareness of your operational and regulation risks which may impact on your role
• Responsibility for reporting to your line manager any risk which may impact the business

• Ensuring you deliver your role within the Compliance framework set.

Essential (attributes required for candidate to be considered)

Desirable (attributes can be trained or developed)

Knowledge and Skills (what you know and what you can do)

• To be successful in this role you must show initiative, be a self-starter with drive and commitment. You will enjoy working and contributing to the team output

• ERP system experience
• Ability to thrive under pressure
• At least 2 years sales/purchase ledger experience
• Good knowledge of Microsoft office, particularly excel.
• Able to communicate with colleagues across all levels of the business
• CASH, Sage Line 50 & Xero experience Desirable
• Experience working in a fast-paced Sales/Purchase Ledger work environment

(the way you think and act)

• Be a team player