Administrative Coordinator, Events

Our client, a renowned event management company, is seeking a vibrant and organized Administrative Coordinator for their Events team in Soweto . This hybrid role is ideal for an individual who thrives in a fast-paced environment and can provide essential administrative support to event planners, both from the office and remotely. You will play a key role in managing event logistics, coordinating vendor communications, and ensuring all administrative aspects of event planning run smoothly.

The ideal candidate is detail-oriented, possesses excellent communication skills, and has a passion for the events industry. This is a fantastic opportunity to gain hands-on experience in event coordination and administration within a dynamic company, offering a mix of on-site collaboration and remote flexibility. We are looking for a proactive and adaptable individual who can manage multiple tasks and deadlines effectively.

Your contribution will be crucial to the successful execution of memorable events.

• Provide administrative support to event planners, including scheduling meetings and managing correspondence.
• Assist in the coordination of event logistics, such as venue booking, vendor liaison, and resource management.
• Prepare and manage event-related documentation, including proposals, contracts, itineraries, and guest lists.
• Maintain organized records of event budgets, expenses, and payments.
• Liaise with vendors, suppliers, and clients to confirm details and resolve queries.
• Assist with the preparation of event materials, presentations, and marketing collateral.
• Manage incoming inquiries and direct them to the appropriate event team members.
• Support on-site event execution as needed, requiring occasional office presence.
• Facilitate communication between the core office team and remote collaborators.
• Maintain an organized database of event contacts and information.

• Previous administrative experience, with a preference for experience in events or hospitality.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to work effectively both independently and as part of a team in a hybrid model.
• Detail-oriented with a proactive approach to problem-solving.
• Familiarity with event planning software is a plus.
• Ability to multitask and thrive in a deadline-driven environment.
• Must be able to commute to our Soweto office for key meetings and on-site support days.
• High school diploma or equivalent; event management certification is an advantage.

• Competitive hourly rate and potential for contract extension.
• Hybrid work model offering flexibility.
• Valuable experience in the dynamic events industry.
• Opportunities to learn and grow within an event management company.
• Collaborative and creative work environment.