Payroll Manager

About the Organization IMIA,LLC is the only national marine surface preparation painting contractor servicing every U.S. Port with a mobile full time workforce that ensures that a quality product is delivered on time every time. IMIA, LLC has the equipment, seasoned deckplate supervision and mechanics, as well as rigorous corporate safety and quality programs and financial strength to support our customer's preservation needs in a truly superior and comprehensive fashion.

IMIA, LLC offers a comprehensive benefit package to eligible employees. Eligible employees may enroll in:

• Health
• Dental
• Vision
• Life
• LTD
• Accident
• Critical Illness
• 401k

Employees and their household members are also eligible to participate in the company's Employee Assistance Program.

Per Diem OR Dislocation Allowance may be provided to eligible employees to reimburse some or all of the cost an employee might be reasonably expected to incur for lodging, meals, and incidental expenses while traveling out of town for work.

EOE Statement IMIA, LLC is an equal opportunity employer and provides equal employment opportunities (EEO) to all employees regardless of race, color, religion, gender, gender identity or expression, national origin, sexual orientation, age, sex, disability status, marital status, status as a covered veteran, genetics, or any other protected groups under state, federal or local Equal Opportunity Laws. This policy applies to all terms and conditions of employment including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

TITLE:
Payroll Manager

REPORTS TO:
Controller

FLSA STATUS:
Exempt

FT / PT STATUS:
Full Time

LOCATION:
This role in an in person role and may be located in any IMIA office. (Spanish Fort, AL or Portsmouth, VA preferred)

The Payroll Manager owns the end-to-end payroll function for a multi-state workforce, including weekly payroll processing, payroll tax compliance, reconciliations, and quarterly and year-end filings. Serves as the company's subject matter expert on federal, state, and local payroll laws and ensures payroll practices, systems, and procedures remain compliant with evolving regulatory requirements.

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors and also running internal audits and documenting findings.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Provide payroll and expense reports to the Company Controller
• Prepares, reviews, and files federal, state, and local payroll tax returns and deposits, including quarterly Form 941s, state withholding and unemployment returns, and year-end W-2/W-3 processing.
• Performs monthly and quarterly payroll reconciliations (payroll registers to the general ledger, tax liability and deduction accounts) and resolves variances.
• Monitors changes in payroll laws across all states in which the company operates, including state paid family and medical leave programs, and updates payroll configurations, processes, and procedures accordingly.
• Manages state tax registrations and payroll setup when work starts in a new state
• Serves as the primary contact for payroll tax agency notices and inquiries
• Serves as the primary contact for Audit inquiries regarding payroll
• Develops and maintains written payroll procedures and documentation
• Performs other duties as assigned.

• Recruits, interviews, hires, and trains new staff in the department.
• Oversees the daily workflow of the department.
• Provides training to department staff
• Conduct Performance evaluations, providing recommendations for promotion and salary adjustments
• Handles or escalates disciplinary matters, including performance, conduct, attendance, and workplace concerns, in partnership with HR and in accordance with company policy.
• Escalates and assists with employee relations matters and employment decisions, including…