Office Coordinator; Admin & Purchasing

Job Details

Job Location: Greg St - Sparks, NV 89431

Position Type: Full Time

Education Level: Not Specified

Salary Range: $40,000.00 - $50,000.00 Salary/year

Job Shift: Day

This position is responsible for the administrative and office support tasks for the Planning Department.

Administrative / Office Support

• Maintain office files, records, and basic documentation
• Support internal departments with administrative tasks as needed
• Update and maintain daily spreadsheets (tracking, reporting, and/or data entry)
• Ensure accuracy of data, follow up on missing information, and flag discrepancies
• Assist with preparing basic reports or summaries for internal use

Purchasing / Supplies / Parts

• Purchase office supplies and internal department parts as needed
• Coordinate with vendors and internal teams to confirm specifications and requirements
• Track orders, delivery status, backorders, and receipts

Tools, equipment, materials

• Computer
• Scanner/printer
• Multi-line phones

Physical Demands

• Sitting frequently
• Standing occasionally
• Walking occasionally
• Constant repetitive movement of hands
• Lift up to 50lbs
• Carry up to 50lbs
• Twisting occasionally
• Kneeling occasionally
• Bending occasionally

Environment

• Occasional exposure to dust, spices, heat, and cold

Qualifications

• Reliable and consistent follow-through
• Comfortable working in a fast-paced environment
• Strong time management and prioritization
• Ability to communicate clearly and work with multiple departments
• Problem-solving mindset and proactive approach

Required

• High attention to detail and accuracy with data entry
• Strong organizational skills and ability to manage multiple tasks
• Professional communication skills (phone, email, in-person)
• Ability to work on-site in Sparks, NV
• Ability to pass pre-employment drug screen and physical

Preferred

• Prior experience with purchasing, ordering, inventory, or vendor coordination
• Familiarity with basic office accounting processes (invoices, receipts, POs)
• Experience supporting a warehouse/manufacturing/operations environment