Office Coordinator

• Employee Type Non-Exempt

Contact information

Description

We create with care, and we innovate with purpose. More than flavor producers, we are passionate professionals who aim to gather our people, partners, and customers with a shared spirit of confidence, respect, and entrepreneurship. We produce clean, authentic, and versatile beverage solutions that make every sip so much better, all with a determined pursuit of sustainably sourced, quality ingredients. Each bottle filled comes with a commitment to natural ingredients, extraordinary taste, high standards of service, and trade ingenuity.

We are honored to be part of the drinks you craft, joining our creativity to make life more flavorful.

As the Office Coordinator at Monin, you’ll be the friendly face and organized force that keeps our workplace running smoothly. You’ll create a positive experience for guests, assist with company events, support HR and office functions, and help ensure our operations reflect the quality and hospitality Monin is known for.

This is a hands-on role that blends administrative support, event coordination, and daily office management. You’ll collaborate with multiple departments—including HR, Café, and Operations—to make sure everything from facility tours to company celebrations runs seamlessly.

Front Desk & Guest Experience

• Serve as the first point of contact for visitors, providing a warm and professional welcome.
• Manage reception operations, including phones, visitor direction, and maintaining a clean, inviting lobby.
• Assists in maintaining positive relationships with community partners.

Cafe & Presentation Support

• Assist with presentations in the Café, including setup, printing, and binding materials.
• Coordinate catering and occasionally pick up meals for meetings and events.

Facility Tours & Brand Storytelling

• Lead the “Monin History” segment of facility tours from the lobby through the Café.
• Collaborate with other departments to deliver a cohesive and engaging visitor experience.

Event Coordination

• Support planning and execution of company events such as BBQs, celebration lunches, and appreciation activities.
• Coordinate logistics including catering, supplies, invitations, and setup.

Fleet Coordination (Sparks Cars)

• Serve as the main point of contact for shared company vehicles, including scheduling, maintenance, cleaning, and key management.
• Coordinate vehicle drop-offs or pickups for guests or hotel stays.

General Office Support

• Order and maintain office and pantry supplies.
• Handle administrative duties such as scheduling, document preparation, data entry, and maintaining organized office systems.
• Run company errands such as post office visits, supply pickups, and vendor drop-offs.
• Support cross-functional departmental needs and provide general assistance to leadership and HR.

• P assion for Quality — You take pride in the quality of everything you touch and everything you do.
• Practice Continuous Improvement —You’re always looking for ways to increase the efficiency, accuracy and effectiveness of your work.
• Pay Attention to The Details — You always want to get things right the first time.
• Do The Right Thing, always — You are there for others and willing to step up and help others when that’s what’s required for success.

• High school diploma or equivalent required; associate degree or administrative coursework preferred.
• 2+ years of experience in an administrative, hospitality, or office coordination role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Must be detail-oriented, dependable, and comfortable working in a fast-paced…