Project Administrative Assistant

Overview

Spartanburg, South Carolina, United States

Capabilities
• Enterprise Functions
• Office Setup
• Office/Onsite

Job : #30841

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

As a Project Administrative Assistant on our team in Spartanburg, South Carolina
, you will perform a wide variety of administrative and staff project support services. You’ll be accountable for coordination of project deliverables, processing invoices, scheduling meetings, and calendar maintenance. You’ll also support the team by maintaining and tracking databases, preparing reports, and PowerPoint presentations. Your strong organizational skills and ability to communicate with staff at all levels—both orally and in writing—will help us meet our client's objectives.

Join us and we’ll support you in developing your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

• Support project deliverables documentation and tracking

• Process invoices and assist with financial administration

• Schedule meetings, manage calendars, and coordinate logistics

• Maintain and update project databases and prepare periodic reports

• Prepare PowerPoint presentations and other client-ready materials

• An associate degree in business administration or relevant experience
• At least 8-10 years of administrative experience
• Advanced level computer skills in MS Office Suite:
  Word, Excel, Outlook, PowerPoint & Teams
• Excellent interpersonal skills, project coordination experience, and the ability to work with internal management, staff, clients, and vendors
• Bilingual in Spanish (reading and writing) preferred
• Experience working in a fast-paced setting
• Experience greeting and checking in a large number of personnel at a welcome center/front desk
• Experience checking in and reviewing documentation for personnel into orientation classes/training

Our health and welfare benefits are designed to invest in you and in the things you care about: medical, dental, vision, basic life insurance, 401(k) plan, paid time off (at least 17 days per calendar year), seven paid holidays, one floating holiday, caregiver leave, and the ability to purchase company stock at a discount, along with legally mandated benefits.

The base salary range for this position is $42,800.00 to $56,100.00; pay will be hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job posted on September 21, 2025. This position will be open for at least 3 days.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the Careers Support team.