Executive Assistant

Executive Assistant for the Vice Chancellor for Finance and Administration

Special Instructions: The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

Position .

Location:

USC Upstate, Spartanburg, SC. Salary Range: $45,133 – $50,615. Full time, 37.5 hours per week, Monday – Friday 8:30 am – 5 pm, with occasional evenings and weekends as needed.

Department: UPS Vice Chancellor for Finance & Administration. Pay Band:
5. Basis: 12 months.

Job Summary – Provide administrative assistance to the Vice Chancellor for Finance and Administration and, as needed, in the areas managed by the Vice Chancellor, which include Bookstore, Budget and Resource Planning, Facilities Management, University Police, Bursar’s Office, Purchasing, and Professional Development.

Qualifications – Bachelor’s degree in a related field and 2 or more years of related experience, or an equivalent combination of certification, training, education, and experience. Preferred:
Bachelor’s degree and 5 years related experience in business management, public administration, or administrative services.

Required Certifications – Microsoft Word, Outlook, PowerPoint, and Excel. Background check required.

Knowledge, Skills, and Abilities – Excellence in customer relations; strong office procedures; high level of organization; excellent verbal and written communication; ability to manage confidential information.

Job Duties –

• Provide clerical support to the Vice Chancellor, managing the day‑to‑day operations of the department: maintain calendar, process invoice payments through People Soft, evaluate requests, and coordinate support services to meet schedules and deadlines.
• Evaluate business documents, assess work requirements, schedule activities and workflow, and produce financial spreadsheets and analytical reports as required.
• Make travel arrangements for the Vice Chancellor, process travel approvals and expense reports in People Soft.
• Provide clerical support to other offices of Finance & Administration: purchase office supplies, submit People Soft payment requests, and handle other purchases.
• Process and submit payment requests for charges, including those paid by the Chancellor’s Office, for the Commission on Higher Education.
• Maintain VISA State purchasing card account records.
• Coordinate contracts, MOUs, and FOIA request reviews with the USC legal office and manage chancellor signatures and routing of signatures.

Benefits – USC Upstate offers a valuable benefits package, including:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Dependent Scholarships
• Employee Assistance Program (EAP)
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

EEO Statement – The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/ AIDS status, military status, national origin, pregnancy, race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Required Documents

• Cover Letter
• Resume
• List of References and Contact Information

Optional Documents

• Other Supporting Documents