Program Assistant - Sim Civics Grant

Black Hills State University is seeking applicants for a Program Assistant I in the Center for Civic Engagement.

• Assist the Director in all aspects of the Center.
• Process hiring requests for faculty, adjuncts, staff, and work‑study students.
• Track budgets and oversee funds used for purchases, invoices, and travel expenses.
• Assist the Director with grant reporting requirements.
• Procure purchasing and encumbrances, invoicing/accounts payable. Request for pay.
• Organize travel and reimbursement for faculty, students, etc.
• Organize meetings and take minutes.
• Perform detailed data entry and record‑keeping.
• Market the Center for Civic Engagement, the Center for Faculty Innovation, and the Sim Civics grant program; create Power Points and flyers.
• Provide updated website information to the marketing department.
• Respond to queries by faculty, staff, students, and the public by phone, email, and in person.
• Maintain calendars for both centers and grant activities.
• Coordinate operations with staff in other areas; perform other duties as needed.
• Create and revise office procedures for efficiency.

• Communicate professionally both orally and in writing.
• Strong proficiency in technology.
• Supervise other staff members; provide guidance and training.
• Conduct research, compile and analyze data.
• Establish and maintain effective working relationships with staff and the public.
• Maintain regular, reliable attendance.
• Maintain comprehensive budget records.
• Maintain confidentiality.
• Excellent organizational skills.
• Exceptional people skills.
• Multi‑task across multiple interactions with faculty and students.
• Time management and prioritization amid multiple demands.
• Operate office equipment.
• Apply critical thinking and decision making.

• Sponsorship not available for this position.
• This position is 100% grant‑funded; continued employment is contingent upon grant funding.

• Valid driver's license.
• Occasional evening/weekend hours to support events and programming.

• Posting Date: 12/02/2025
• First Consideration Date: 12/08/2025
• Salary: $20.89/hour
• Term: 12 months
• Appointment Type:
  Regular
• Work Hours:
  
  8:00 am–5:00 pm, Monday–Friday
• Location:
  
  Spearfish, SD
• Appointment Percent: 100%
• Employment contingent upon satisfactory background check.

Applications must be made online at (Use the "Apply for this Job" box below)..edu
. Please attach a cover letter, resume, and names/contact information of at least three professional references. The position is open until filled, with a first review date of December 8, 2025 at 11 PM Mountain Time.

For application assistance, contact Human Resources at 605‑642‑6549. Questions specific to the position may be directed to Jason McConnell onnell.

Arrangements for accommodations required by disabilities can be made by contacting Cassie Maser at 605‑642‑6545 or Cassie.

Maser.

Black Hills State University is an Equal Opportunity Employer. Black Hills State University and the Board of Regents ensure that all employment practices are free of discrimination.