Accounts Payable & Billing Specialist

Integrus Architecture is a Pacific Northwest design practice offering architectural, structural engineering, experiential design, and interior design with offices in Spokane, Seattle, and Portland. With nearly 75 years’ experience, we are passionate about shaping the relational spaces that bring society together through public works architecture.

At Integrus we create environments that support the best of human aspiration, potential, and goodwill. We focus our efforts around our three pillars:
Supporting Architectures of Care and Belonging, Shaping Spaces of Community and Resilience, and Sustaining Environments through Stewardship and Innovation.

Known for our collaborative approach and community focus, we take great care in working closely with clients, stakeholders, consultants, and each other to ensure that each project meets the unique needs and aspirations of the people it serves.

Integrus is seeking a detail-oriented, organized, and experienced Accounts Payable & Billing Specialist to join our Finance team. This position plays an important role in supporting the firm's financial operations, with primary responsibilities in project billing, accounts payable, and financial reporting.

Working collaboratively with the Director of Finance, Principals, Project Managers, Human Resources, and design professionals, this individual will help ensure accurate and timely financial transactions while supporting the financial performance of our projects and the firm.

The ideal candidate is a proactive problem-solver who demonstrates strong attention to detail, takes ownership of their responsibilities, and thrives in a collaborative, project-focused environment.

• Monitor project time and expenses, identify discrepancies, and collaborate with Principals to ensure accurate project financial information.
• Coordinate with Principals to prepare and process accurate, timely monthly client billings.
• Maintain project-specific accounts receivable billing worksheets, ensuring alignment with project budgets and client agreements.
• Review consultant invoices against consultant agreements, identifying and communicating discrepancies as needed.
• Perform monthly billing closeout procedures and prepare and file applicable excise tax returns.
• Maintain project financial projections and assist Principals with monitoring project budgets, revenue, and financial performance.

• Review, verify, code, and enter vendor invoices accurately and in a timely manner.
• Import and post employee time records, ensuring accuracy and completeness.
• Review, approve, and import employee expense reports in accordance with company policies.
• Prepare, process, and print scheduled check runs, ensuring timely and accurate vendor payments.
• Reconcile company credit card transactions, investigate discrepancies, and maintain accurate supporting documentation.

• Prepare and maintain financial information and supporting documentation in accordance with Generally Accepted Accounting Principles (GAAP).
• Support monthly financial close activities, including account reconciliation and verification of financial transactions.
• Collaborate with the Director of Finance to maintain accurate financial records and support efficient accounting processes.
• Identify opportunities to improve financial workflows, reporting accuracy, and overall operational efficiency.
• Perform other duties as assigned to support the Finance team and firm operations.

• Previous experience in accounts payable, accounts receivable, project billing, or a similar accounting role.
• Experience working in a professional services…