Administrative Assistant

Position: Administrative Assistant 3
The agency reserves the right to make a hiring decision at any time after the initial screening date of January 2, 2025. It is in the applicant's best interest to submit materials before the initial screening.

Are you organized, detail-oriented, and motivated with a knack for critical thinking? If so, we have an exciting opportunity for you!

We're seeking a dedicated, proactive professional to fill our office Administrative Assistant 3 position providing high-level administrative and technical support to key leaders in our Enforcement and Operations Division. This full-time position is located at our office in Spokane, Washington.

In this position you'll have the opportunity to take the reins on a variety of important responsibilities, acting on supervisors' behalf for confidential matters and managing personnel, fiscal, and administrative tasks. You'll also be interfacing with the public and supporting field staff throughout the state while managing unit expenditures and budgets. If you love a challenge and the opportunity for growth and development, then this is the job for you!

The Washington State Gambling Commission is a state accredited; limited-jurisdiction law enforcement agency whose mission is to protect the public by ensuring that gambling is legal and honest.  We are the only statewide agency that licenses and regulates an estimated $3.5 billion gambling industry comprised of Tribal, commercial, and nonprofit businesses.

Why Join Our Team:
We are a small agency with approximately 120 employees and are committed to equity, diversity, and inclusion, fostering an inclusive work environment.

As a Washington state agency, we offer:

* Statewide Employee Business Resource Groups that bring together groups of employees with a common interest or characteristic.

* Professional development opportunities.

* Educational and career development aid.

* Public Service Loan Forgiveness eligibility.

* A comprehensive benefits package designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more.

To learn more about our agency, we invite you to visit our website or watch why you should join our team.

* Coordinate daily office operations, provide administrative and secretarial support

* Create and maintain division databases

* Create and coordinate training for units, divisions and agency staff

* Maintain current agency policies

* Manage purchasing and budget for the division

* Coordinate travel for division staff

* Serve as an evidence officer for the Spokane office

* Serve as ACCESS Terminal Agency Coordinator

Required Qualifications:

High school diploma or GED; AND

Three years of progressively responsible experience in office, clerical, bookkeeping or general administrative work; OR

Formal education and/or training in office or clerical occupations, bookkeeping or accounting may substitute year-for-year for the experience requirement.

Must be extremely organized and able to multitask

Preferred/Desired

Qualifications:

* Demonstrated experience coordinating office operations, managing travel arrangements and payment

* Demonstrated experience working with multiple supervisors and units and balancing conflicting priorities

* Experience with record keeping, bookkeeping, or budget monitoring

* Experience with planning, coordinating, and organizing projects and assignments

Location and Flexibility

Join our onsite team to collaborate directly with colleagues and be part of our dynamic workplace environment. This position requires working onsite and in-person at our Spokane office.

Special Requirements /Conditions of Employment

The WSGC is a licensing, regulatory and law enforcement agency. Therefore, applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting. Applicants will be required to sign a release authorizing the background investigation.

Information obtained from background checks will not necessarily preclude employment.

In addition,…