Accounting - Accounts Payable​/Receptionist

Summary

The Accounts Payable - Receptionist performs accounts payable and other routine clerical and administrative support to the accounting department and other departments as needed. This includes filing, answering phones, greeting visitors, ordering and organizing supplies and other miscellaneous purchases, picking up mail at the post office, reviewing expense and credit card reports in the expense system. This role is fully on‑site based at our Spokane, WA hangar.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Enter Accounts Payable invoices into Accounting System which includes matching invoices to the receipt of goods.
• Determine proper General Ledger coding for expense invoices.
• Obtain manager approval for invoices.
• Monitor due date of invoices for payment.
• Calculate weekly estimate of check and wire batches.
• Set up new suppliers and maintain set up information.
• Work with purchasing department to solve pricing and invoice issues.
• Creates journal entries to accrue or reclass payable items.
• Respond to queries from suppliers or other departments regarding payment status of invoices.
• Process company credit card charges via the Concur expense system which includes validating expenses per company policy expense type and accounting coding.
• Tracking credit card transactions not submitted to Concur and prompting employees with unsubmitted charges to turn in reports.
• Understanding and assisting employees with Concur system and report errors.
• Assists in maintaining the accounting files.
• Assists in obtaining W9 forms and setting up 1099 Vendors.
• Participates in gathering documents for financial audits.
• Monitor and order kitchen and office supplies. Clean and restock coffee area daily.
• Coordinates special orders for other departments and annual holiday cards.
• Assists with coordination of rental car extensions and possible travel contracts.
• Represent the company in a professional manner both on the phone and in person.
• Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
• Answers central telephone system and directs calls accordingly.
• Operates listed office machines as required.
• Prepares outgoing mail drops off at post office; picks up incoming mail at the Post Office and distributes.
• Distributes and sends company faxes.
• Maintain employee contact directory.

• Other duties as assigned.

• Exceptional ability to communicate and convey information, inter/intra‑departmental, via multiple mediums.
• Proactive ability and desire to solve problems in a dynamic environment.
• Superior customer relationship management skills.
• Ability to maintain confidentiality in all matters.

Required Education and Experience

• High school diploma or equivalent
• Specialized course work in general office practices such as typing, filing, accounting and bookkeeping.

Preferred Education and Experience

• Minimum 1 year of accounts payable experience.
• Two years of increasingly responsible related experience, or any equivalent combination of related education and experience.

• Strong written and verbal communication skills
• Detail oriented
• Ethical Conduct
• Flexibility
• Initiative
• Knowledge of office equipment and Microsoft office
• Demonstrated Excel experience
• Basic understanding of Accounts Payable practices
• Time Management
• Ability to adapt to a fast‑paced dynamic work environment.
• Experience with Accounts Payable in an ERP environment.
• Consistent reliability to meet deadlines.

None.

This job operates in an office and hangar environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and scanners. The noise level in the work environment is usually at a typical office level and while in the hangar with frequent periods of moderately loud noises. Exposure to industrial chemical smells, fragrances, animals, etc.

The physical demands described here are representative of…