Administrative Assistant

Job no:

Work type: Classified Full-Time
Location: Spokane
Categories: Classified

Department: SCC Instructional Support Services

Salary Range: $3,925 - $5,271

Starting salary for this position is: $3,925 (Monthly)
Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

Spokane Community College, part of Spokane Colleges, serves 15,000 students with career technical, liberal arts, and adult education programs in Spokane and surrounding rural communities.

Applications will be accepted until 4:00 p.m. PST on 01/19/2026. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

The Administrative Assistant 3 to the Associate Dean of Instructional Support Services will perform administrative duties, provide administrative support, provide counsel to faculty and staff, and represent the Associate Dean on campus committees as appropriate.

This position also provides direction on behalf of the Associate Dean to faculty, college administration, staff and students, when necessary, within the parameters of collective bargaining agreements. This position specifically supports the Associate Dean, faculty, and staff within the Instructional Support Services division and provides opportunities to collaborate with colleagues across campus in different divisions, departments, and programs.

The Instructional Support Services division at Spokane Community College oversees instructional departments that support college-wide initiatives. These departments include Library Services, Tutoring Services, Faculty Work/Copy Center, and the Hagan Center for the Humanities. This position also provides limited administrative support to the Teaching and Learning Center.

• Provide direct confidential administrative support to the Associate Dean, and act as a liaison, on behalf of the Associate Dean, with senior management, faculty, staff and district personnel.
• Assist the Associate Dean with administrative support and coordination for departments and programs within the division.
• Perform general administrative duties such as maintaining the Associate Dean’s and other department calendars, answer phones and respond to inquiries; schedule and attend meetings, take meeting minute notes, and follow up on action items.
• Coordinate travel for the Associate Dean, division faculty, and staff, e.g., arrange travel, flights, lodging, and other miscellaneous costs for travel; and ensure timely submission of travel authorizations, expense reports, and vicinity travel reports.
• Interpret, counsel, and implement institutional policies for employees of the division, students and other college personnel.
• Track and monitor departmental and division budget information.
• Assist with the preparation of faculty contracts, following district policies and procedures.
• Coordinate purchase card (p-card) transactions and purchase orders following district policies and procedures for issuing cards, making purchases, and reconciling card statements.
• Oversee the coordination and compilation of student evaluations and tracking of faculty evaluation processes including adjuncts and probationary faculty.
• Coordinate and facilitate various events and meetings for the division including division and department meetings and meetings for the Hagan Center for the Humanities Speaker Series.
• Prepare and maintain administrative and academic reports, communication with division (administrators, faculty, and staff), email, Teams channels, and SharePoint sites.
• Coordinate facilities and maintenance requests as needed including Building Improvement Requests (BIRs), work orders, and facilities requests.
• Coordin…