Paralegal​/Executive Assistant

Join to apply for the Paralegal/Executive Assistant role at Singleton Schreiber

This range is provided by Singleton Schreiber. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$80,000.00/yr - $90,000.00/yr

Singleton Schreiber, LLP, is seeking an organized, proactive, and detail-oriented candidate to join our Spokane, Washington team. This is an in-person position at Singleton Schreiber’s office in downtown Spokane, with generous telework options.

SALARY: $80,000-$90,000 annually

Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

• Case Management:
  • Opening and maintaining files for existing and incoming cases.
  • Creating appendices.
  • Prepping pleading shells.
  • Filing cases and pleadings as needed.
• Client meetings: coordinate and participate in client meetings regarding case intake, case follow‑up, and discovery requests.
• Meeting Preparation:
  Ensure executive is prepared for all meetings and interactions throughout the day; collect, research, and prepare all briefing materials and follow‑up after each to schedule or coordinate any immediate takeaways.
• Meeting Scheduling:
  Coordinate and schedule Zoom and Teams calls with clients and other parties.
• Collaboration:
  
  Effectively communicate and collaborate with organization leaders and department managers to create smooth and efficient workflows for the attorneys.
• Communication:
  Facilitate internal corporate communication and personal communication with vendors and associates as needed.
• Professionalism:
  Remain neutral and extremely professional in presence with a strong customer service focus and high level of discretion with confidential information.
• Resilience:
  Thrive in a fast‑paced, deadline‑driven environment, remaining resilient, resourceful, and solution‑oriented.
• Memberships:
  Manage membership dues, multi‑state bar licensing, MCLE log and seminar registrations for attorneys.
• Other Duties:
  Perform other duties and responsibilities as assigned.

• 5+ years of experience in a law firm setting.
• Paralegal Certificate preferred.
• Experience with File Vine preferred.
• Proficient in Microsoft 365 products such as Outlook, Word, Excel, PowerPoint, Teams, etc.
• Exceptional organizational skills with an ability to think proactively and prioritize work.
• Excellent verbal and written communication skills.
• Excellent ability to exercise discretion and confidentiality with sensitive company information.
• Excellent interpersonal and customer service skills.

• Mid‑Senior level

• Full-time

• Administrative
• Law Practice