Payroll Coordinator – Fiscal Specialist at Community Colleges of Spokane
Job in
Spokane, Spokane County, Washington, 99254, USA
Listing for:
Eastern Washington University
Full Time
position
Listed on 2026-01-01
Job specializations:
-
Finance & Banking
Accounting & Finance, Accounts Receivable/ Collections
Job Description & How to Apply Below
Position: Payroll Coordinator – Fiscal Specialist 2 at Community Colleges of Spokane
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Payroll Coordinator - Fiscal Specialist 2
Starting salary for this position is: $3,728 (Monthly)
Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.
About Us
Spokane Colleges is comprised of two accredited colleges, Spokane Community College (SCC) and Spokane Falls Community College (SFCC) serving Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties, as well as portions of Lincoln County.
Both colleges are accredited by the Northwest Commission on Colleges and Universities and governed by the Washington State Board of Community and Technical Colleges.
Applications will be accepted until 4:00 p.m. PST on 01/28/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
About the Payroll Coordinator - Fiscal Specialist 2JOB SUMMARYUnder the general direction of the Payroll and Benefits Manager, this position coordinates and performs a variety of detailed payroll transactions for the Employee Compensation Department located in the District Business Office Business Unit. The payroll functions include preparing and maintaining payroll records and transactions, reviewing and entering payroll data, analyzing and reporting payroll data to various local and state agencies, preparing semi-monthly payroll plans, and ensuring compliance with state/federal laws as well as organizational policies and procedures.
CHARACTERISTIC DUTIES AND RESPONSIBILITIESRecommend and coordinate payroll work procedures and processes, determine deadlines and maintain pay period schedules to ensure accurate processing of employee pay.Input, review and audit accuracy of payroll and personnel data from source documents. Prepare and process pay adjustments as necessary, such as over payments, manual check preparation and shared leave. Process over payments, check cancellations and hand-drawn checks.Develop, modify, and maintain multiple record-keeping systems to ensure accuracy of gross payroll, Federal Withholding Tax, Old Age Survivors Insurance, and Medicare taxes are in balance.Set up and maintain complete, accurate, and up-to-date employee files, records, and reports of deductions and contributions. Verify the accuracy of employee deductions and contributions prior to final payroll processing.Reconcile accounting records of payroll wages, deductions, and contributions with corresponding District/State approved payment recipients.Process absence (leave) accruals for all employee types following state and collective bargaining contract regulations.Process all timesheet entries and applicable deductions. Monitor and troubleshoot Time and Labor system for all time reportable staff.Process time, labor, absence, and deductions for semi-monthly payroll processing.Maintain integrity of the payroll computer system. Act as liaison with the State Board of Community & Technical Colleges (SBCTC) regarding payroll processing within People Soft (ctcLink) automated system.Set up and maintain complete, accurate, and up-to-date employee files, records, and reports; distribute, create/modify, and maintain reports on a scheduled basis or as requested.Provide consultation to employees regarding payroll processes, earnings, deductions, procedures, and payroll schedules. Conduct informational meetings with new staff.Coordinate or process stop payments and check cancellations with the SBCTC.Model professional decorum and mutual respect in all personal interactions.Comply with organizational policies, procedures and directives, state and federal regulations, orders and statutes, and collective bargaining agreements.Support and advance the Spokane Colleges’ strategic plan, and perform other duties as assigned.MINIMUM QUALIFICATIONSTwo years of full-time experience at a level equivalent to Fiscal Specialist 1, and 15 quarter hours or 10 semester hours of college-level accounting, or, equivalent education/experience.Experience in processing payroll.Knowledge of payroll rules and regulations.Advanced knowledge or experience utilizing computerized payroll systems.Proficiency using Microsoft applications, including Excel, Word, Outlook, database software, internet, and online reporting.Ability to provide excellent customer service to internal and external customers.Excellent communication skills both orally and in writing in individual and group settings.Ability to multi-task, establish priorities, manage workload and meet multiple deadlines in a fast-paced…
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