Administrative Assistant - Activities

Activity Secretary (206 Day)

The Activity Secretary provides office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Activity Secretary works closely with the staff and administration of USD 230.

Supervision Activity Director and Principal

Benefits Fringe benefits as scheduled by the Board of Education.

• 11 Sick Days leave per year, accumulative to seventy (70) days
• 1 Day Personal leave per year, un-accumulative. One (1) additional personal day may be taken and deducted from sick leave.
• 2 Days Bereavement leave per year, un-accumulative. One (1) other bereavement day may be taken and deducted from sick leave.
• 12 paid holidays

Required High school diploma or equivalent.

Qualifications Health and Inoculation Certificate on file in the Central Office.

• Experience as a secretary.
• Demonstrated typing and filing skills.
• Experience in using various computers and computer programs.
• Have a valid driver's license, be able to drive, and qualify under the district's insurance carrier when driving a district vehicle.
• Desire to continue professional growth.

Physical Requires prolonged sitting or standing.

Requires physical exertion to manually move, lift, carry, pull, or push heavy objects or materials up to 20lbs. Conditions

• Requires stooping, bending, and reaching.
• Must be able to climb stairs and use a small step ladder.
• Must work in noisy and crowded environments.

General Provide office and clerical support to assist with the efficient operation of the school district.

• Ensure that all activities conform to district guidelines.
• Communicate effectively with all members of the school district and community.
• React to change productively and handle other tasks as assigned.
• Appropriately operate all equipment as required.
• Support the value of an education.
• Support the philosophy and vision of USD 230.

Essential Screen visitors and telephone calls, directing them to the appropriate person/department.

• Screen and route incoming mail.
• Compose, type, and copy correspondence, reports, bulletins, records, and other materials.
• Obtain, gather, and organize pertinent data as needed.
• Maintain an orderly filing system.
• Schedule appointments, make travel arrangements, and assemble material for meetings.
• Assist in planning meeting agendas, and assist in preparing meeting summaries.
• Prepare rosters and programs for sports and other activities.
• Submit rosters to other schools as needed.
• Assist in the preparation of graduation programs, award certificates, and activity handbooks.
• Assist in the preparation of the school calendar.
• Assist in training new employees.
• Place orders for materials, verify quantities delivered, and distribute to staff.
• Keep abreast of new information, innovative ideas and techniques.
• Adhere to all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• Other duties as assigned by the Activity Director or Administrative Staff.