Real Estate Office Assistant

Happy Florida Homes Realty and Property Management
• Spring Hill , FL , US

Posted 2 days ago

We're hiring a highly organized Real Estate Executive Assistant to support the broker-owner, sales team, and brokerage operations. You'll manage the broker's inbox, phone calls, and calendar; coordinate transaction paperwork and compliance; track critical deadlines; prepare for appointments; and serve as the primary point of contact for agents and clients. This role includes maintaining databases and internal systems, documenting processes and procedures, and supporting daily operations that keep the business running efficiently.

The ideal candidate is detail-oriented, proactive, trustworthy, and comfortable working independently in a fast-paced real estate environment. This position offers long-term growth potential in operations leadership for the right person.

If this sounds like you, apply today.

• Manage the broker's inbox, phone calls, and calendar to ensure seamless communication and scheduling.
• Coordinate transaction paperwork and compliance to keep our operations smooth and efficient.
• Track critical deadlines to ensure timely completion of all tasks and projects.
• Prepare for appointments by organizing necessary materials and information for the broker and sales team.
• Serve as the primary point of contact for agents and clients, fostering strong relationships and clear communication.
• Maintain databases and internal systems to ensure accurate and up-to-date information is readily available.
• Document processes and procedures to support consistent and efficient operations across the team.

• Experience in managing executive-level calendars and communications, ensuring seamless scheduling and prioritization.
• Ability to coordinate transaction paperwork with precision, maintaining compliance and efficiency in all processes.
• Proven track record of tracking and meeting critical deadlines, demonstrating exceptional organizational skills.
• Strong interpersonal skills to serve as the primary point of contact for agents and clients, fostering trust and clear communication.
• Proficiency in maintaining databases and internal systems, ensuring information is accurate and up-to-date.
• Experience in documenting processes and procedures to support consistent and efficient team operations.
• Ability to work independently in a fast-paced environment, demonstrating initiative and proactive problem-solving skills.
• Communicates well, both verbally and written

$29,500 - $52,000 yearly

About Happy Florida Homes Realty & Property Management

Happy Florida Homes Realty & Property Management is a growing, education-driven real estate brokerage serving Hernando County and surrounding areas. We believe in doing business with integrity, transparency, and long-term thinking, putting clients’ interests first and avoiding high-pressure or commission-driven tactics.

Our brokerage is committed to continuous improvement through ongoing training, industry education, and proven systems. We operate across multiple MLS boards to provide maximum exposure for our sellers and deliver a high-level client experience rooted in clear communication, organization, and accountability. Clients receive consistent updates and guidance throughout the process so they feel informed and confident from start to finish.

As we continue to grow, we are building scalable systems, strong internal operations, and a team-first culture focused on professionalism, ethics, and sustainable success.