Administrative Assistant

Locations: Spring Valley & Middletown, NY
Pay Rate: $25.00–$30.00 per hour (based on experience)
Job Type: Full-Time
Schedule: Monday–Friday
Work Location: In-person, supporting both office locations

We are seeking a highly organized, proactive, and dependable Administrative Assistant / Office Operations Coordinator to support the daily operations of our Spring Valley and Middletown offices.

This individual will work directly under regional leadership, providing administrative and operational support to ensure both locations run smoothly and efficiently.

The ideal candidate is a strong multitasker, an effective communicator, and a natural problem-solver who thrives in a fast-paced environment. This position requires someone who can take initiative, handle sensitive employee matters professionally, and provide additional support to various departments as needed.

• Assist with overseeing daily administrative operations at both the Spring Valley and Middletown offices.

• Serve as a point of contact for office-related questions, employee concerns, and general administrative needs.

• Maintain an organized, professional, and efficient office environment.

• Coordinate office activities, meetings, schedules, and administrative projects.

• Monitor office supplies, equipment, and operational needs.

• Assist leadership with reports, documentation, correspondence, and special assignments.

• Help identify opportunities to improve office processes and overall efficiency.

• Serve as an initial point of contact for employee questions, complaints, and workplace concerns.

• Listen to employee concerns, document information accurately, and elevate matters to appropriate leadership or Human Resources.

• Assist with employee follow-ups and ensure concerns are addressed in a timely and professional manner.

• Maintain strict confidentiality when handling sensitive employee information.

• Help promote a positive, respectful, and supportive work environment.

• Provide overflow assistance to recruiting, onboarding, scheduling, coordination, Human Resources, and other departments as needed.

• Assist with employee paperwork, documentation, and recordkeeping.

• Help departments manage increased workloads, deadlines, and special projects.

• Support communication and coordination between departments and office locations.

• Follow up on outstanding tasks to ensure timely completion.

• Assist with organizing employee engagement initiatives, meetings, and office events.

• Work closely with leadership to execute daily operational priorities.

• Provide regular updates regarding office needs, employee concerns, and outstanding administrative tasks.

• Assist with implementing new processes, policies, and operational initiatives.

• Take ownership of assigned projects and ensure tasks are completed accurately and on time.

• Serve as a reliable resource for leadership when additional administrative or operational support is needed.

Required:

• 2+ years of administrative, office coordination, or office management experience.

• Strong organizational, multitasking, and time-management skills.

• Excellent written and verbal communication skills.

• Ability to handle confidential information and sensitive employee concerns with professionalism and discretion.

• Strong problem-solving skills and ability to work independently.

• Proficiency in Microsoft Office, including Outlook, Word, and Excel.

• Ability to prioritize competing responsibilities in a fast-paced environment.

• Willingness and ability to work between the Spring Valley and Middletown office locations.

Preferred:

• Previous experience in home…